Office Manager | People & Operations

Talent X; Liverpool; On-site; AUD 54,000 - 69,000; Full time

Job summary

Paragon Engineering in Liverpool is seeking an energetic Office Manager who thrives on helping people and keeping operations running smoothly. This role is 5 days a week in the office and will involve hands-on administration, onboarding new staff, managing invoices, and drafting straightforward procedures that support a growing team.

You'll be the go-to person for colleagues and clients, building efficient processes, policies, and a positive, low-ego culture as the firm moves toward employee

Qualifications

• Experience in admin, accounts, invoices, onboarding staff, writing procedures/templates from scratch.
• Hands-on approach and ability to work without detailed SOPs.
• Strong people skills and collaborative mindset.

Responsibilities

• Office management for Paragon Engineering in Liverpool.
• Manage admin tasks, invoices, onboarding, and HR policy drafting.
• Support staff, clients, and operations with minimal supervision.

Skills

Office management

People management

HR policies

Administrative coordination

Tools

Excel

Job description

You're a massive people person. You have high EQ, you read people well and you genuinely enjoy supporting them. You're the person who notices when someone's struggling, makes the new starter feel instantly welcome and somehow gets the quietest person in the office talking.

You're highly organised, tech savvy and proactive. You can have ten different things happening at once without losing your head, and you don't need a perfectly documented SOP before you can act. In fact, you quite like looking at something messy and thinking, "Right. How can we make this better?"

You are good at managing people and used to being the person people go to for help.

Admin, accounts, invoices, excel, onboarding staff, writing new procedures/templates from scratch are all part of your years of experience, perhaps you have been an EA or Office & Operations Manager before.

You are hands on and don't just want or need a team who does things for you, but you like to get in there and get the work done yourself, from creating new HR policies, to following existing procedures, managing staff, clients, organising admin and a dozen things going in all directions at once.

Most importantly, you're humble, hungry & smart. There's no "that's not in my job description." If you can help, you help. Your favourite roles have always been in teams who genuinely care for & support each other with minimal office politics & red tape.

You're now hungry for a new challenge. You want to make an impact. You need responsibility, problems to solve, things to improve and people who genuinely notice the difference you make.

This role is Office Manager for Paragon Engineering in Liverpool. 5 days a week in the office.

Paragon is relatively young, ambitious and growing really quickly. They're a team of around 20 staff delivering genuinely complex engineering - bridges, tunnels, deep excavations, water infrastructure - for government, councils and major utilities, on high profile projects. Despite their size, they deliver the calibre of work you'd expect from a firm many times the size.

Paragon is also transitioning towards employee ownership, creating the potential for the right person to eventually invest in the company and genuinely become part of what they're helping build.

If you want polished corporate structure, a narrow job description and everything already figured out, this probably isn't for you.

But if you're ambitious, brilliant with people and want to work alongside seriously driven people while helping build a company you could one day partly own - this could be one hell of a career move.