Office Manager & People Coordinator (Part-Time)

Rimes Technologies; Sydney; On-site; AUD 34,000 - 52,000; Part time

Job summary

Rimes is seeking an organised, proactive Office Manager & HR Coordinator to support our Sydney office. This role ensures smooth day-to-day operations and acts as a local coordinator for HR and employee-related matters.

You will be the primary contact for workplace operations and employee experience initiatives, partnering with our global HR, IT, Finance, and Operations teams to foster a welcoming, efficient office.

Qualifications

• Experience in Office Management, Workplace Coordination, or HR Administration.
• Strong organizational and administrative skills with high attention to detail.
• Excellent communication and stakeholder management.
• Ability to work independently and manage multiple priorities.
• Comfort coordinating across HR, IT, Finance and external vendors.
• Proficiency with Microsoft Office and productivity tools.
• Willing to work part-time (2 days/week onsite).

Responsibilities

• Oversee the day-to-day operations of the Sydney office.
• Coordinate with vendors, manage facilities issues and office supplies.
• Plan and run team events and employee engagement activities.
• Coordinate onboarding/offboarding with IT and HR and assist payroll and benefits.

Skills

Office management

Workplace coordination

HR administration

Attention to detail

Communication

Stakeholder management

Independent work

Multitasking

Vendor coordination

Microsoft Office

Job description

Job Description

About Rimes

Rimes provides the Intelligence Fabric for Capital Markets, a trusted data network and intelligence architecture that transforms fragmented data, operations and workflows into decision-grade intelligence. The world's leading institutional investors, asset managers, and service providers rely on Rimes to help them make better investment decisions that power more than US$ 75 trillion in AUM annually.

About the Role

We are seeking an organised, proactive, and people-focused Office Manager & HR Coordinator to support our Sydney office. This role is responsible for ensuring the smooth day-to-day operation of the office while acting as a local coordinator for HR and employee-related matters.

You will serve as the primary point of contact for workplace operations, employee experience initiatives, and local HR support, partnering closely with our global HR, IT, Finance, and Operations teams.

This is an ideal opportunity for someone who enjoys a varied role combining office management, administration, employee engagement, and HR coordination.

Key Responsibilities

Office Management & Administration

• Manage the day-to-day operations of the Sydney office.
• Liaise with building management and vendors regarding office maintenance, repairs, and facilities issues.
• Maintain office supplies, pantry stock, and workplace amenities.
• Coordinate office deliveries, mail, and administrative logistics.
• Ensure meeting rooms and common areas remain organised and professional.
• Support office budgeting and invoice processing as required.
• Maintain office records and operational documentation.

Employee Experience & Events

• Coordinate team lunches, celebrations, and office events.
• Organise social activities, employee engagement initiatives, and company-wide events.
• Support visitors and provide a welcoming office environment.
• Help foster a positive and collaborative workplace culture.

IT & Workplace Coordination

• Coordinate onboarding and offboarding logistics with the global IT team.
• Facilitate laptop, monitor, and equipment setup for new employees.
• Maintain local inventory of office equipment and assets.
• Assist with workplace technology and access-related requests and coordinate resolution with IT.

HR Coordination & Employee Support

• Act as the first point of contact for local HR-related enquiries.
• Coordinate with the global HR team on employee matters, policies, and communications.
• Support payroll administration and liaise with payroll providers and Finance teams.
• Assist with employee benefits administration and employee queries.
• Coordinate onboarding and offboarding activities, including documentation and workplace setup.
• Maintain employee records and confidential HR documentation.
• Support local compliance, workplace policies, and HR initiatives as required.

Skills & Experience

Essential

• Previous experience in Office Management, Workplace Coordination, HR Administration, or a similar role.
• Strong organisational and administrative skills with exceptional attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities.
• Comfortable coordinating across HR, IT, Finance, and external vendors.
• Proficiency with Microsoft Office and workplace productivity tools.
• Amenable to work only as Part-Time (2x a week onsite work)

Only selected candidates will be contacted for interviews. We appreciate your understanding. Thank you for considering a career with us.

Rimes is committed to promote the values of diversity and inclusion throughout the business. Whether it's through recruitment, retention, career progression or training and development, we are committed to improving opportunities for people regardless of their background or circumstances.