Office Manager & Executive Support

Rauland Australia Pty; City of Melbourne; On-site; AUD 36,000 - 60,000; Part time

Job summary

Rauland Australia Pty in Melbourne is seeking a part-time Office Manager & Executive Support to be the backbone of our North Melbourne office, working three days per week onsite. You’ll keep the office running smoothly, support executive priorities, and coordinate events, travel and day-to-day operations.

If you're highly organized, proactive and service-focused, you’ll thrive in a visible role that values initiative, professionalism and discretion while helping leaders and colleagues succeed.

Qualifications

• 2–4 years' experience in office management, workplace coordination, administration or executive support roles.
• Experience supporting professional office environments, including reception, facilities coordination and workplace services.
• Experience supporting senior leaders or executives in a fast-paced environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent communication and stakeholder management skills.

Responsibilities

• Maintain a professional, organised and well-supported office environment that enables employees and visitors to thrive.
• Seamless coordination of workplace operations, facilities, supplies and office services.
• High-quality executive and administrative support, ensuring priorities are managed effectively and confidentially.
• Well-coordinated meetings, travel arrangements, events and business activities.
• Responsive support to employees and stakeholders across the organisation.
• Accurate administration, record management, expense processing and documentation.
• Continuous improvements that enhance workplace operations and employee experience.

Skills

Organisational skills

Excellent communication

Stakeholder management

Attention to detail

Independent work

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Looking for a meaningful part-time role where you can make a real impact? We're seeking an organised, proactive and service-focused Office Manager & Executive Support professional to become the backbone of our North Melbourne office, working 3 days per week onsite.

Reporting to the Executive Assistant, you'll play a pivotal role in creating an exceptional workplace experience for our people, leaders and visitors. From keeping the office running seamlessly and supporting executive priorities, to coordinating events, travel and business operations, you'll be the go-to person who brings order, professionalism and energy to everything you do.

This is a highly visible role where no two days are the same. If you thrive on variety, love being one step ahead and enjoy supporting both people and operations, we'd love to hear from you.

Why you'll want this role

• Own your space: Be the go-to person who keeps our workplace organised, welcoming and running smoothly.

• Make a real impact: Improve processes, solve problems and help the business operate more effectively every day.

• Partner with leaders: Build trusted relationships across the business and support senior leaders to succeed.

• Variety and autonomy: Enjoy a diverse role spanning workplace management, executive support, events and business coordination.

• Flexibility that works: Part-time opportunity working 3 days per week in our North Melbourne office.

What you'll deliver

• A professional, organised and well-supported office environment that enables employees and visitors to thrive

• Seamless coordination of workplace operations, facilities, supplies and office services

• High-quality executive and administrative support, ensuring priorities are managed effectively and confidentially

• Well-coordinated meetings, travel arrangements, events and business activities

• Responsive support to employees and stakeholders across the organisation

• Accurate administration, record management, expense processing and documentation

• Continuous improvements that enhance workplace operations and employee experience

What you bring

• 2–4 years' experience in office management, workplace coordination, administration or executive support roles

• Experience supporting professional office environments, including reception, facilities coordination and workplace services

• Experience supporting senior leaders or executives in a fast-paced environment

• Strong organisational skills with the ability to manage competing priorities and deadlines

• Excellent communication and stakeholder management skills

• High attention to detail and a commitment to quality outcomes

• Strong Microsoft Office skills, including Outlook, Teams, Word, Excel and PowerPoint

• A proactive, solutions-focused mindset with the confidence to work independently

• Professionalism, discretion and sound judgement when handling sensitive information

Why Rauland?

We’re transforming healthcare through technology that matters. With 400+ customers across ANZ, this is your chance to help create an exceptional workplace experience while supporting the people who deliver meaningful outcomes for our customers every day.

Interested?

If you're a highly organised professional who enjoys creating order, supporting people and making a tangible impact across a business, we'd love to hear from you.

Inclusion and diversity at Rauland

We’re committed to building an inclusive workforce. If you require adjustments to support your application, we encourage you to reach out.