Office Manager

ACCIONA; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

ACCIONA is seeking an Office Manager in Melbourne, Victoria to support senior leadership and ensure smooth day-to-day operations of a major energy infrastructure business. You will provide executive support, coordinate governance activities and engage with internal and external stakeholders to deliver efficient operations.

The role centers on organising executive calendars, coordinating governance activities, managing facilities and supporting procurement processes in a fast-paced infrastructure

Qualifications

• Experience providing executive support to senior leadership.
• Strong diary management, scheduling, and travel arrangements.
• Proven ability to coordinate meetings, prepare reports and presentations.
• Excellent stakeholder management and confidential communication.
• Advanced Microsoft Office skills and ability to operate in fast-paced environments.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and preparation of reports and presentations.
• Manage day-to-day office operations, facilities, onboarding activities and administrative systems to support business effectiveness.
• Coordinate governance activities, including Board and committee administration, meeting documentation and records management.
• Act as a key point of contact for internal and external stakeholders, supporting meetings, workshops and engagement activities.
• Support financial and commercial administration, including invoice processing, procurement coordination and vendor management

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Microsoft Office

Job description

Due to continued growth and the expansion of our operations, we are seeking an experienced Office Manager to join our team. This is an exciting opportunity to play a pivotal role in supporting senior leadership and ensuring the smooth day-to-day operation of a major energy infrastructure business.

You will be at the centre of the organisation, providing executive support, coordinating governance activities and helping to foster a high-performing and collaborative workplace culture.

Reporting to the Project Director you will work closely with executives, project teams, government stakeholders and external partners to ensure office operations, administration and stakeholder engagement activities are delivered efficiently and professionally.

This role is ideal for a highly organised professional who thrives in a fast-paced environment and enjoys balancing executive support, office management and stakeholder coordination responsibilities.

Key Responsibilities:

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and preparation of reports and presentations.
• Manage day-to-day office operations, facilities, onboarding activities and administrative systems to support business effectiveness.
• Coordinate governance activities, including Board and committee administration, meeting documentation and records management.
• Act as a key point of contact for internal and external stakeholders, supporting meetings, workshops and engagement activities.
• Support financial and commercial administration, including invoice processing, procurement coordination and vendor management

Required Skills and Competencies

• Demonstrated experience as an Office Manager, Executive Assistant or similar role supporting senior leadership teams
• Exceptional organisational and coordination skills with the ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills, with a professional and confidential approach.
• Advanced Microsoft Office skills and the ability to work effectively in a dynamic, fast-paced infrastructure, project or corporate environment.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.

We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.