Office Coordinator

Empowered Recruitment; Townsville City; On-site; AUD 70,000 - 90,000; Full time

Job summary

A community organization in North Queensland is seeking an Office Coordinator to manage day-to-day operations and support the CEO in a professional environment. The ideal candidate will have experience in administration, with strong skills in minute-taking and communication. This role offers a salary range of $70,000 – $90,000 plus benefits, contributing to a meaningful organization with a strong community impact.

Benefits

Salary sacrificing benefits

Supportive leadership

Role with purpose

Qualifications

• Experienced Office Manager, Coordinator, or Executive Assistant with stability in previous roles.
• Strong skills in minute-taking and documentation.
• Organized and detail-oriented, managing priorities effectively.

Responsibilities

• Oversee daily office operations and provide EA support to the CEO.
• Coordinate staff trainings, meetings, and suppliers.
• Record and distribute minutes for meetings accurately.

Skills

Minute-taking

Written communication

Organizational skills

Attention to detail

Professionalism

Job description

Join a long-standing, respected community organisation with deep roots in North Queensland. With strong leadership, a stable foundation, and a commitment to supporting the local community, this organisation provides vital services that make a real difference in people’s lives.

Known for its professionalism, collaborative culture, and genuine care for their staff and clients, this is an environment where everyone is valued, supported, and encouraged to thrive. With strong systems in place and a clear mission, the organisation continues to play a trusted role in the region.

The Role

This is a key opportunity for an experienced administrator to step into a pivotal role at the heart of the organisation’s operations.

As Office Coordinator, you’ll oversee the smooth day-to-day running of the office while also providing EA support to the CEO. From managing calendars and coordinating meetings to ensuring the little details of office life are handled with care, you’ll be the go-to person who keeps everything on track.

This is not a reception role - you’ll have your own workspace and the autonomy to manage your responsibilities professionally.

Key Responsibilities

Office Operations & Facilities

• Coordinate staff trainings, meetings, and catering requirements
• Oversee external service providers (cleaners, suppliers) to ensure standards are met
• Manage servicing and maintenance schedules for company vehicles
• Maintain supplies and stationery; keep the office running smoothly
• Manage the CEO’s calendar and appointments
• Screen phone calls, acting as a professional first point of contact.

Minute-Taking & Documentation

• Accurately record and distribute minutes for managers’ meetings and subcommittee meetings
• Circulate agendas, minutes, and action lists; follow up on completion

Administration

• Coordinate bookings, schedules, and logistics across the office
• Ensure administrative tasks are completed accurately and on time
• Support managers with ad-hoc administrative needs

About You

• An experienced Office Manager, Coordinator, or Executive Assistant with demonstrated stability in past roles
• Strong skills in minute-taking, written communication, and documentation
• Organised, detail-oriented, and reliable - you don’t leave things half-done
• Professional, discreet, and confident in managing competing priorities
• Motivated by clarity, stability, and being the trusted go-to person who keeps operations running smoothly

The Benefits

• Salary $70,000 – $90,000 + superannuation
• $15,900 salary sacrificing benefits
• Stable, respected organisation with strong community impact
• Professional workplace with supportive leadership that values your expertise
• A role with purpose - contribute to an organisation that makes a real difference in North Queensland