Office Coordinator

Camp.us; Queanbeyan; On-site; AUD 34,000 - 48,000; Part time

Job summary

Samsara Eco is seeking a casual administrative all-rounder to support the Shared Services Lead in Jerrabomberra, NSW. The role covers day-to-day office operations, onboarding/offboarding, and cross-office coordination with Sydney, Canberra, and remote teams.

This 20-hour-per-week position suits someone who can manage multiple tasks, coordinate vendors, maintain records, and support finance and travel logistics while upholding Samsara Eco’s mission and values.

Qualifications

• Experience in office management, administration, or operations in fast-moving or scaling companies.
• Ability to coordinate with vendors, facilities, and suppliers.
• Strong communication across levels and discretion.
• Ability to build simple processes or improve existing ones.
• Calm, clear communication with multitasking and detail orientation.
• Proactive, forward-thinking approach aligned with company values.

Responsibilities

• Support the Shared Services Lead with day-to-day office workflows and procurement.
• Coordinate facilities, vendors, meetings, and building services.
• Assist with onboarding, offboarding, and People & Culture activities.

Skills

Office management

Vendor coordination

Communication

Process improvement

Stakeholder management

Problem solving

Job description

Support the mission behind the science.

Contribute to being the operational backbone of a biotech company tackling plastic pollution.

Samsara Eco is on a mission to solve plastic pollution for good. We've built technology that recycles plastic and textiles infinitely - turning 10 billion tonnes of landfill waste into new packaging, clothing, and more. No new fossil fuels required. Just endless reuse of what already exists. Alongside our Canberra manufacturing plant, we have people based in China, Canada, the US, and Singapore, as well as Australia.

Our technology is like our team. One of a kind. And we know that, so while we are creating technology to repair our planet, we’re also building a great place to grow careers. A place where everyone can do the best work of their life, making meaningful impact on our planet and ourselves.

This isn’t just a job. This is the work that matters most right now.

• This role is based in Jerrabomberra, on the border of NSW/ACT approx. 30 mins from Canberra CBD**
• All candidates must have a valid visa for Australia - Sponsorship is unavailable for this role
• 20 hours per week - This role may suit school-hour availability or flexible to a university schedule.

The Role

We're looking for a casual administrative all-rounder to support the Shared Services Lead and help keep the business side of Samsara Eco running smoothly. Based in Jerrabomberra, this role supports day-to-day office operations, helps remotely coordinate the Sydney office, assists with onboarding and offboarding, supports People & Culture activities, and provides practical administration support across the team.

What you'll own

• Office Operations: Support the Shared Services Lead with day-to-day office workflows, office supplies, shared kitchen and amenities stock, systems, procedures, documentation, and practical administration across Jerrabomberra and Sydney.
• Facilities and Vendors: Coordinate maintenance, cleaning, meeting rooms, facilities requests, suppliers, service providers, and building contacts.
• People & Culture support: Assist with onboarding, induction, offboarding, employee engagement, events, celebrations, culture moments, and simple P&C communications.
• Records and Compliance:Help keep company records, licences, policies, WHS/OHS documentation, and office records accurate, organised, and easy to access.
• Team coordination: Provide practical support to leaders and team members, including calendars, meeting rooms, internal communications, scheduling, and follow-up where needed.
• Finance and Administration: Support day-to-day financial administration, including processing invoices, purchase orders, expense claims and company credit card reconciliations. Assist with supplier onboarding, maintaining accurate records, tracking office-related expenditure against budgets, and liaising with the Finance team to ensure timely and accurate processing of payments and documentation.
• Travel and Events: Support travel coordination, offsites, team gatherings, and celebrations, including accommodation, transport, itineraries, and meeting logistics where required.

What you bring

• Experience in office management, administration, or operations, ideally in a fast-moving or scaling company.
• Experience coordinating and communicating with vendors, facilities, suppliers, and day-to-day office services.
• Confidence working with employees at all levels, with the judgement and discretion that requires.
• Strong systems instincts, confidence troubleshooting day-to-day issues, and a knack for building simple processes where none exist or improving what's already there.
• Calm, clear communication and the ability to manage competing priorities without dropping the detail.
• A proactive, forward-thinking approach, with the ability to pre-empt needs, spot issues before they arise, and use initiative to keep things moving.
• Genuine alignment with Samsara's mission and values: For the Earth, Move with Purpose, Embrace Change, Stronger Together, and We're Courageous.

Why Work With Us...

Purpose-Driven Innovation: Join a team at the forefront of tackling one of the world’s most urgent environmental challenges. Your work will directly contribute to advancing solutions that repair the planet and restore global ecosystems.

Collaboration and Growth: We value diverse perspectives and collective action. At Samsara Eco, you’ll collaborate with brilliant minds across science, technology, and business in an environment that fosters creativity, mutual respect, and continuous learning.

Empowerment and Ownership: We offer a flat, flexible structure where you can take ownership of projects and make meaningful decisions. We trust our team to lead, innovate, and drive change as we scale our solutions globally.

Work-Life Integration: We believe that happy, healthy employees do their best work. That’s why we offer flexible work arrangements, competitive compensation, and benefits that prioritize your well‑being and help you maintain balance between your personal and professional life.

A Future-Focused Culture: We encourage agility, innovation, and courage in everything we do. Join a team that values your unique strengths, challenges the status quo, and builds a lasting legacy of positive change.

We are an Equal Opportunity Employer….

Samsara Eco is an equal opportunity employer. We hire on merit, full stop. If you need any adjustments during the recruitment process, just let us know.