Office Coordinator

NSW Health; Newcastle City Council; On-site; AUD 78,000 - 80,000; Full time

Benefits offered by this job

Salary packaging

Additional days off

Professional development

Gym discounts

Employee Assistance Program

Job summary

NSW Health Pathology is seeking an Office Coordinator to provide high-level administrative and operational support from our Newcastle corporate office, ensuring smooth day-to-day functions in a fast-paced healthcare setting.

The role requires strong organisational skills, proactive multitasking, and effective communication with stakeholders across the organisation. Temporary Full Time until Sept 2026 with potential for ongoing employment; 38 hours per week in Newcastle, NSW.

Qualifications

• Understanding of administrative procedures in health settings
• Strong keyboard skills and computer literacy
• Excellent written and verbal English communication
• Ability to work in high workload and fast-paced environments
• Team player with ability to work independently

Responsibilities

• Provide high-level administrative and office support for the Newcastle Corporate Office.
• Manage day-to-day tasks in a timely manner and support corporate team operations.

Job description

Employment Type:TemporaryFull Time up until September 2026 with potential for ongoing employment
Position Classification:Administration Officer Level 4
Remuneration:$78,183.85 - $79,973.57 per annum + Superannuation
Hours Per Week:38
Requisition ID:REQ690072
Location: Newcastle
Applications Close: 20 September 2026 - 11:59pm

About the opportunity

JoinNSW Health Pathology as an Office Coordinator and play a vital role in supporting our dynamic corporate team! Based in our corporate office, this is your chance to provide high-level administrative and operational support, ensuring smooth day-to-day functions in a fast-paced healthcare environment. If you're an organised multitasker with a proactive mindset and a passion for supporting teams that make a real impact in healthcare, we want to hear from you!

What you'll be doing

The Administration Officer provides effective administrative and office support services for the Newcastle Corporate Office, whilst ensuring all tasks undertaken are managed in a timely manner.

What we can offer you

• Financial Benefits - Generous salary packaging options and other fringe benefits
• Work-life Balance - Up to 12 additional days off per year in addition to Annual Leave (for full-time employees)
• Professional Growth - Learning and development opportunities, including in-house training with RTO My Health Learning
• Health & Wellbeing - Fitness Passport gym discounts and Employee Assistance Program (EAP) for staff and families.

• Proven computer literacy and strong keyboard skills with speed and accuracy, including use of digital transcription equipment.
• Proven experience working in a high workload and pressure area with successful track records to provide best performance as well as knowledge of clinical and corporate applications and work practices, and their relationship to other health care processes.
• Demonstrated ability and initiative to work both as part of a team and independently, supporting your team members and management, with sound knowledge of administrative procedures in health setting.
• Demonstrated strong customer focus and commitment to providing exceptional services to all clients (internal and external to the organistion).
• Excellent interpersonal and communication skills including strong written and verbal English and be capable of professionally liaising and working with stakeholders across all levels of the organisation using different modes of communication in a technical and business context.

More principles and policies are being established to support hiring managers identify AI formed responses. We may not progress applications if we don’t feel you have spoken to your own experiences and demonstrated your capabilities without AI assistance.

Information for applicants

NSW Health Pathology is an equal opportunity employer committed to an inclusive workplace. We value, and welcome all suitably qualified applicants regardless of age, background, disability, sexual orientation or gender identity.

NSW Health Pathology is committed to providing accessibility and reasonable accommodations and ensuring our recruitment process is flexible, inclusive, and free from barriers, promoting equal opportunities for all to succeed. Please reach out if you need adjustments.

NSW Health Pathology is committed to growing the Aboriginal workforce in public health. For Aboriginal candidates, support is available through the Stepping Up website

You must have valid working rights in Australia for the duration of the appointment to be eligible to apply.

All workers must meet NSW Health’s vaccination and screening requirements before starting employment. See PD2026_004 for more detail. The preferred candidate may be required to undergo a functional assessment prior to appointment.

An eligibility list may be created for similar vacancies in the future.

We encourage applicants to submit responses that reflect their own experiences and perspectives.