Office Assistant

Holicare; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Supportive Team Culture

Ongoing Training and Career Dev.

Impactful Work

Dynamic Workplace – Waterman Eastland

Growing Organisation

Job summary

Holicare is seeking a hands-on office administrator to support both administrative and operational tasks in Melbourne. The role combines file management, records, driver duties and delivering items to clients’ homes, under a 12-month fixed-term contract.

It offers full-time or part-time options for the right candidate. You'll hold a Victorian driver's licence, pass a police check, and manage stock and vehicles while maintaining confidentiality and professionalism in interactions with clients and

Qualifications

• Hold a current, full Victorian driver's licence.
• Valid National Police Check.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Strong attention to detail and accurate record-keeping skills.
• Be proactive, reliable and able to work independently and within a team.
• Comfortable managing a variety of administrative and practical tasks.
• Professional, respectful and customer-focused approach.
• Basic computer skills, including email and Microsoft Office applications.
• Previous experience in office administration, office support or a similar role will be highly regarded.

Responsibilities

• Provide general administrative support to the office and operational teams.
• Manage incoming and outgoing mail, filing, scanning, photocopying and document records.
• Maintain accurate electronic and hard-copy records.
• Keep the office tidy, organised and presentable.
• Assist with data entry, document preparation and office supply management.
• Collect and return company vehicles to dealerships and service providers for servicing, repairs and maintenance.
• Coordinate vehicle drop-offs and pick-ups and report any maintenance issues.
• Deliver stock, supplies and approved items to clients' homes safely and within required timeframes.
• Assist with stock collection, organisation and distribution.
• Maintain professionalism and confidentiality when interacting with clients and colleagues.
• Assist with general office administration and other ad hoc operational duties as required.

Skills

Victorian driver's licence

National Police Check

Organisational skills

Time management

Communication skills

Attention to detail

Customer-focused approach

Data entry

Microsoft Office

Teamwork

Tools

Microsoft Office

Job description

This is a varied, hands-on role combining general office administration with practical operational support. You will assist with maintaining an organised office environment, managing records, coordinating company vehicle maintenance and delivering stock and supplies to clients' homes.

The position is available on a 12-month fixed-term contract, with full-time or part-time opportunities for the right candidate.

Key Responsibilities

Provide general administrative support to the office and operational teams.

Manage incoming and outgoing mail, filing, scanning, photocopying and document records.

Maintain accurate electronic and hard-copy records.

Keep the office tidy, organised and presentable.

Assist with data entry, document preparation and office supply management.

Collect and return company vehicles to dealerships and service providers for servicing, repairs and maintenance.

Coordinate vehicle drop-offs and pick-ups and report any maintenance issues.

Deliver stock, supplies and approved items to clients' homes safely and within required timeframes.

Assist with stock collection, organisation and distribution.

Maintain professionalism and confidentiality when interacting with clients and colleagues.

Assist with general office administration and other ad hoc operational duties as required.

Skills & Experience

Hold a current, full Victorian driver's licence.

Valid National Police Check.

Have strong organisational and time management skills.

Demonstrate good communication and interpersonal skills.

Have strong attention to detail and accurate record-keeping skills.

Be proactive, reliable and able to work independently and within a team.

Be comfortable managing a variety of administrative and practical tasks.

Demonstrate a professional, respectful and customer-focused approach.

Have basic computer skills, including email and Microsoft Office applications.

Previous experience in office administration, office support or a similar role will be highly regarded.

About Holicare

Holicare is a trusted provider of Support at Home (SaH), Department of Veterans' Affairs (DVA), and NDIS Community Nursing services, supporting individuals across metropolitan Melbourne, Geelong, and Ballarat. With our head office in Ringwood and a regional office in Ballarat, we are committed to delivering high-quality, person-centred care throughout Victoria.

At Holicare, we’re driven by a single mission: to provide compassionate and professional care that empowers individuals across the Aged Care, DVA and NDIS sectors. Through in-home services and community-based support, we help people live with dignity, independence, and well-being.

We are proud to be a values-led organisation, with core values including professionalism, safety, independence, inclusion, diversity, and a focus on innovation and outcomes. By fostering a culture of respect, collaboration, and continuous improvement, Holicare is committed to not only raising the standard of care, but also building a workplace where employees feel valued, supported and inspired.

You can find out more about our services by visiting our website at www.holicare.com.au

Why Join Holicare?

• Employee Assistance Program (EAP): Access free, confidential counselling and wellbeing support to help you and your immediate family maintain your mental health and wellbeing
• Supportive Team Culture: Join a collaborative, respectful, and mission-driven team that values your contribution
• Ongoing Training and Career Development: We invest in our people through regular training and professional development
• Impactful Work: Make a genuine difference in the lives of individuals and families across your community
• Dynamic Workplace: Enjoy a vibrant shared office at Waterman Eastland with access to community perks, networking events, and regular office breakfasts and coffee catch-ups.
• Growing Organisation: Be part of a rapidly expanding provider with opportunities for advancement and innovation.