Office Assistant

ROBERT WALTERS AUSTRALIA; Council of the City of Sydney; On-site; AUD 70,000 - 75,000; Full time

Job summary

A top-tier investment firm in Sydney CBD is seeking an organized Office Assistant to provide administrative support to the EA to the CEO and Receptionist. The ideal candidate will have excellent organizational skills and be proactive in a busy environment. Responsibilities include travel arrangements, reception duties, and supporting various teams. This is a permanent on-site role offering a salary between AUD70,000 - AUD75,000 plus super and bonuses.

Qualifications

• Previous office/admin experience preferred but not mandatory.
• Must be willing to learn and take on a variety of tasks.
• Strong eye for detail is necessary.

Responsibilities

• Book domestic and international travel.
• Assist at reception and welcome clients.
• Keep the office stocked and maintained.
• Support the Leadership Team with administrative tasks.
• Assist with organizing in-house events.

Skills

Organizational skills

Communication skills

Proactivity

Attention to detail

Job description

We’re looking for a proactive and highly organised Office Assistant to join our client, a top-tier investment firm in Sydney CBD. In this role, you will provide administrative support to the EA to the CEO and Receptionist. From looking after facilities management, sorting out supplies, helping with travel bookings and expenses, and jumping in where needed – no two days will be the same. If you enjoy variety, being helpful, and working with a great team, this could be the perfect fit for you. Please note this role will be 5 days in office in Sydney CBD.

As our Office Assistant, you’ll play an important role in making sure the day-to-day at the office runs without a hitch. You’ll be the extra set of hands that keeps things moving, whether that’s helping at reception, organising supplies, or lending support to our teams.

Here’s what you’ll be doing:

• Book domestic and international travel – flights, hotels, visas, approvals, and travel packs.
• Back up our Receptionist when they’re away and help out on the front desk.
• Welcome clients and visitors, making sure they’re looked after and shown around.
• Keep the office stocked – order and unpack supplies for the kitchen, stationery, printers, and fruit/snacks.
• Restock staff kitchens daily and lend a hand with light upkeep when needed.
• Make sure printers are always ready to go.
• Log maintenance requests and coordinate with contractors/building management for any office fixes (coffee machines, Zip taps, printers, etc.).
• Help the Leadership Team with monthly credit card reconciliations and make sure expenses are submitted on time.
• Support the Back-Office and Private Assets teams with admin tasks like expenses, meeting bookings, research, and more.
• Pitch in with admin tasks such as formatting, printing, filing, and archiving.
• Provide backup to our EAs during busy times or when they’re on leave.
• Assist with organising in-house events – catering, invites, guest registrations, and room set-ups.
• Work with HR to keep fire warden and first aid training up to date and help with emergency procedure comms.
• Organise monthly birthday cakes and team celebrations.
• Assist with company subscriptions and phone plan payments with IT and Finance.

About you:

• Super organised and able to juggle lots of different things at once.
• A real team player with great communication skills.
• Someone who likes to pitch in and help out wherever needed.
• Previous office/admin experience is great, but above all we’re looking for someone proactive and willing to learn.
• Strong eye for detail and happy to get stuck into different tasks.
• Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.

About the job

• Contract Type: Permanent
• Specialism: Secretarial & Business Support
• Focus: Personal Assistant
• Industry: Admin and Secretarial
• Salary: AUD70,000 - AUD75,000 per annum + super + bonus
• Workplace Type: On-site
• Experience Level: Entry Level
• Location: Sydney CBD