Office and Client Coordinator - Darwin

Knowmore Legal Service; Darwin; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

12.5% Superannuation

Annual leave loading

Christmas leave

Training allowance

Employee Assistance Program

Job summary

Knowmore Legal Service in Darwin seeks a calm, organised professional to provide frontline support, office coordination and administrative assistance in a busy, purpose-driven environment. The role reports to the Manager and supports clients, colleagues and operational processes with care and discretion.

The position is full-time, fixed-term for 12 months and identified for Aboriginal and Torres Strait Islander applicants.

Qualifications

• Sound knowledge of Aboriginal and Torres Strait Islander cultures, inclusive of values and protocols.
• Experience in general administration and office management tasks.
• Ability to maintain discretion and handle sensitive situations with tact.

Responsibilities

• Welcome and support walk-in clients, assess needs and connect them to services.
• Respond to high-volume phone and email enquiries, triage and escalate as needed.
• Support trauma-informed, confidential practices when clients are distressed.
• Maintain accurate client records and documentation in systems.
• Coordinate meeting rooms, mail, file transfers and admin processes.
• Provide travel bookings, supplies, procurement, events and onboarding/offboarding support.
• Liaise with IT for office technology needs.
• Support health and safety activities and act as First Aid Officer if needed.
• Collaborate with multidisciplinary teams to ensure high-quality service delivery.
• Assist with event planning and coordination.

Skills

General administration

Office management

Attention to detail

Discretion

Team collaboration

Tools

Microsoft Office

Job description

Darwin, Northern Territory 0800, Australia

Full-time Contract Associate

Posted 15 Oct 2026

Description

• Be part of a passionate and purpose-driven team
• Full time, fixed term role (12 months)
• Support a workplace culture that values diversity, integrity, and trauma-informed practice
• This is an identified position - Aboriginal and Torres Strait Islander applicants only

About Knowmore

Knowmore is a nation-wide independent community legal centre providing free legal information, advice, representation and referrals, financial counselling and systemic advocacy for victims and survivors of child sexual abuse. Since 2022 our service has expanded to provide legal advice and financial counselling for people applying to the Territories Stolen Generations Redress Scheme, and free legal advice for survivors of child sexual abuse that are not eligible to apply to the National Redress Scheme. We continue to provide free legal advice and financial counselling in relation to the National Redress Scheme.

Knowmore uses a multidisciplinary model bringing together lawyers, intake officers, social workers and counsellors, Aboriginal and Torres Strait Islander engagement advisors and financial counsellors to provide trauma-informed, client-centred and culturally safe legal assistance to clients. Services are provided through a national phone line and face-to-face services in key locations, supported by a comprehensive program of outreach and community engagement across Australia. Knowmore currently has offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Darwin.

About the Role

We are seeking a calm, organised and client-focused professional to provide frontline support, office coordination and administrative assistance in a busy, purpose-driven environment. This role is ideal for someone who thrives on variety, communicates with warmth and professionalism, and can confidently support clients, colleagues and operational processes with care and discretion.

This role reports directly to the Manager who has responsibility for the management of the role, working collaboratively within the team to ensure overall support is provided to the offices.

Duties and Responsibilities

• Welcome and support walk-in clients, assess their needs and connect them with the appropriate service pathway.
• Respond professionally to high-volume phone and email enquiries, triaging, prioritising and escalating urgent matters as needed.
• Support clients who may be distressed or experiencing complex circumstances using trauma-informed, respectful and confidential practices.
• Maintain a high standard of accurate client records, correspondence and documentation in organisational systems
• Coordinate meeting rooms, mail, file transfers and administrative processes to support effective service delivery.
• Provide practical office coordination support, including travel bookings, ordering of supplies, procurement, events, onboarding, offboarding and general operational assistance.
• Liaise with IT to support office technology needs
• Support workplace health and safety activities, including audits, safety procedures, building management liaison for maintenance and safety issues and emergency support responsibilities as a First Aid Officer and Fire Warden.
• Maintain and promote adherence to duress procedures.
• Work collaboratively with multidisciplinary teams, managers and external stakeholders to ensure responsive and high-quality service delivery.
• Liaise with external stakeholders to coordinate events and related activities.
• Assist with the planning and delivery of internal organisational events.
• Provide back up with various tasks to the Paralegals as and when required.
• Assist with invoicing, reconciliations, budget adherence and other routine operational or financial administration tasks.
• Assist with service delivery projects as directed
• Maintain and update OCC-related documents and resources

In addition to the responsibilities outlined above, the role may include other duties to support team and organisational needs, as reasonably directed.

Selection Criteria

• Sound knowledge of Aboriginal and Torres Strait Islander cultures inclusive of values, protocols and any other issues relevant to Aboriginal and Torres Strait Islander communities, in both urban, rural and remote areas of Australia.
• A sound understanding of the experiences and service needs of Stolen Generation Survivors and their descendants, with a particular focus on the Northern Territory, ACT and Jervis Bay areas.
• Highly experienced across general administration and office management tasks.
• Maintain a high level of attention to detail in all activities but especially in record keeping, data entry and filing.
• Maintain high standards of discretion and show ability to handle difficult situations with tact and sensitivity and when appropriate refer to a more appropriate colleague.
• Maintain a flexible collegial and professional approach to working within a multi-disciplinary team.
• Maintain ability to work independently and also contribute positively as a part of a team.

A competitive salary commensurate with the not-for-profit sector is offered together with the availability of salary packaging to achieve a tax effective total salary package. In addition to being a flexible workplace, Knowmore offers 12.5% superannuation (0.5% above the SGC), annual leave loading, additional leave at Christmas and many more generous benefits.

Employees have access to a training and development allowance as well as our Employee Assistance Program.

Aunty Glendra Stubbs is a Wiradjuri woman and Elder in Residence at Knowmore. She has been supporting Aboriginal and Torres Strait Islander clients since Knowmore began in 2013. In this video, Aunty Glendra shares her story about working at Knowmore and supporting her clients on their journey. Video Link: https://youtu.be/Ib4Va2apySU

The role will be required to satisfactorily complete a National Police Records Check and Working with Children Check.

We are committed to a trauma-informed and culturally safe approach, walking alongside victim-survivors every step of the way.

We recognise and value the strength that diversity brings to our work. We strongly encourage applications from individuals of all ages with diverse lived experiences and backgrounds, including Aboriginal and Torres Strait Islander peoples, people from multicultural, multifaith and linguistically diverse communities, members of the LGBTQIA+ community and people with disability. Your unique perspective and voice are not only welcome—they are essential to the work we do.

**To perform this role, it is essential that the person who holds the position is an Aboriginal or Torres Strait Islander person who identifies and is recognised as such within their community.**

In accordance with cultural requirements, Knowmore requires that being an Aboriginal person or a Torres Strait Islander is a genuine occupational requirement for this position under s42 of the Discrimination Act 1991 (ACT), s14 of the Anti-Discrimination Act 1977 (NSW), sub-s 35(1)(b)(ii) of the Anti-Discrimination Act 1996 (NT), s25 of the Anti-Discrimination Act 1991 (Qld), sub-s 56(2) of the Equal Opportunity Act 1984 (SA), s41 of the Anti-Discrimination Act 1998 (Tas), sub-s 26(3) or s28 of the Equal Opportunity Act 2010 (Vic), or s50 of the Equal Opportunity Act 1984 (WA).