Office Administrator - Darwin

Geoscience Ireland; Darwin; On-site; AUD 80,000 - 100,000; Part time

Job summary

An established environmental consultancy is seeking a proactive Office Administrator to join their Darwin team on a part-time basis. This role offers a unique opportunity to contribute to the daily operations of a dynamic office environment. You will be responsible for managing office tasks, assisting in financial management, and supporting project managers with proposals and documentation. If you thrive in a collaborative atmosphere and have a passion for environmental solutions, this position is perfect for you. Join a supportive team where your contributions will help deliver exceptional results for clients and foster a culture of sustainability.

Qualifications

• Minimum of two years' experience in an administration role.
• Proven experience in medium-large organisations.

Responsibilities

• Manage daily office operations including mail and supplies.
• Assist in financial management and project assistance.
• Coordinate events and maintain office health and safety.

Skills

Organisational skills

Multitasking abilities

Intermediate to advanced knowledge of Word

Intermediate to advanced knowledge of Outlook

Intermediate to advanced knowledge of PowerPoint

Intermediate to advanced knowledge of Excel

Exceptional communication skills

Experience in administration

Job description

Job Details: Office Administrator - Darwin

Job Title: Office Administrator - Darwin

Vacancy No: VN4393

Employment Type: Permanent

Contract Type: Part-Time

About the business and the role
At SLR we Make Sustainability Happen. SLR is an international environmental consultancy with a globally recognised reputation for providing high quality tailored services. With close to 850+ staff in APAC alone, we provide consultancy advice and support on a wide range of strategic and site-specific issues to a diverse and growing base of business, regulatory and governmental clients. We celebrate a ‘One Team Culture’, where bringing together diversity of thought and expression is key to building the best team to deliver excellent results.

Our tight knit Darwin office has a great opportunity for a positive and energetic individual to join the team on a part-time basis. Using your previous experience, you will assist the team to deliver comprehensive, professional, and seamless administration and project support. You will be working with a dynamic, diverse, and supportive team in a busy and productive environment. Ideally, you would have worked within a consulting/professional services environment and a genuine interest in an environmental solutions firm will be highly regarded.

Key Responsibilities
Your main responsibilities will include (but are not limited to):

1. Proactively managing the daily running of the office, including mail, deliveries, picking up supplies, office orders.
2. Assisting in coordinating events and activities for the office, including client meetings and SLR sponsored industry events.
3. Coordinating vehicle and equipment maintenance/management.
4. Financial management including POs, service invoice payments/management, credit card payments and reconciliation, expense claims, client invoicing and project assistance.
5. Assisting with office health and safety management, including visitor sign in, office safety checks, maintaining safety equipment (i.e. fire extinguishers) and reporting within the QSR system.
6. Assisting project managers in drafting proposals and tenders including compiling, reviewing, formatting and submission of documents.
7. Assistance with deliverables, including MS Word formatting, collation of information, scanning and binding.
8. Manage travel and accommodation arrangements for staff and assisting with staff expense claims.

Skills and experience
Ideally, you will have a minimum of two years' experience in an administration role with proven experience in these areas:

1. Great organisational skills and multitasking abilities.
2. A positive attitude with an energetic approach to a variety of tasks.
3. Intermediate to advanced knowledge of Word, Outlook, PowerPoint and Excel.
4. Exceptional communication skills (written and verbal).
5. Proven experience in administration for medium-large organisations.

Our Benefits
We are proud of our unique culture where we work together to collaborate on projects to get the best possible outcome for our clients. Whether you’re working in the office, from home or a mix of the two, we recognise that every person is different, and our benefits aim to ensure that we cater for all. You can find a comprehensive list here.

Next Steps
We make hiring decisions based on your experience, skills and passion. We are an equal opportunity employer who values diversity in our environment and communities we work in and encourage people from all backgrounds to apply. Please note that interviews are conducted with gender diverse interview panels to the best of our ability. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.