Office Administrator

Education Industry; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

An educational organization is seeking a Full time Office Administrator in South Melbourne, VIC. The role involves managing office operations, correspondence, record keeping, and providing support across various functions. Ideal candidates should possess strong organizational skills and be available for various shifts throughout the week. Join our team to contribute to a supportive educational environment.

Qualifications

• Available to work various shifts throughout the week, including mornings and afternoons.
• Strong organizational and communication skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Manage day-to-day office operations and ensure smooth workflow.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain accurate records of company documents, invoices, and contracts.
• Assist with purchase orders and financial reporting.
• Support recruitment processes and maintain employee records.
• Schedule meetings and coordinate company events.
• Ensure compliance with company policies and support safety initiatives.
• Provide administrative assistance to management and project teams.

Job description

Education Industry is hiring a Full time Office Administrator role in South Melbourne, VIC. Apply now to be part of our team.

Requirements

• Looking for candidates available to work:
  • Mon morning
  • Mon afternoon
  • Tue morning
  • Tue afternoon
  • Wed morning
  • Wed afternoon
  • Thu morning
  • Thu afternoon
  • Fri morning
  • Fri afternoon

Administrative Officer – Key Duties and Responsibilities

• 1. Office Administration & Coordination - Manage day-to-day office operations and ensure smooth workflow; Maintain office supplies, equipment, and service contracts; Coordinate office maintenance, repairs, and facility management; Organise and maintain physical and digital filing systems.
• 2. Communication & Correspondence - Handle incoming and outgoing correspondence, including emails and phone calls; Draft and format letters, memos, and reports as required; Serve as a point of contact between management, staff, and external stakeholders.
• 3. Record Keeping & Documentation - Maintain accurate records of company documents, invoices, and contracts; Update databases, staff lists, and internal directories; Assist in preparing reports, presentations, and official documents.
• 4. Financial & Procurement Support - Assist with purchase orders, petty cash handling, and invoice processing; Support budgeting, expense tracking, and financial reporting; Liaise with suppliers for quotes and service agreements.
• 5. HR & Staff Support - Assist with recruitment processes, staff onboarding, and record management; Maintain attendance registers, leave records, and employee files; Support management with staff communications and policy updates.
• 6. Meetings & Event Management - Schedule meetings and prepare agendas, minutes, and follow-ups; Coordinate company events, workshops, and training sessions; Arrange travel, accommodation, and logistics for staff when required.
• 7. Compliance & Safety - Ensure compliance with company policies and procedures; Maintain confidentiality of sensitive information; Support workplace health and safety initiatives.
• 8. General Support - Provide administrative assistance to management and project teams; Handle ad hoc tasks and special projects as assigned.