Office & Administration Coordinator

The City Of Norwood, Payneham & St Peters; Adelaide; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Rostered Day Off

Training and professional development

Study assistance

Annual leave loading

Employee Assistance Program

Healthy Lifestyles Program

Income protection

Job summary

The City of Norwood Payneham & St Peters is seeking an experienced Office & Administration Coordinator to join the City Services Unit in Glynde. The role focuses on coordinating customer enquiries and supporting daily administrative operations to keep the Works Depot running smoothly.

You will contribute to procurement, invoicing, records management and general operational support, while maintaining effective communication and office systems with a proactive, collaborative approach.

Qualifications

• Effective written and verbal communication.
• Strong organisational and time-management abilities.
• Experience coordinating administrative processes and office operations.
• Ability to work autonomously and as part of a collaborative team.

Responsibilities

• Coordinate customer enquiries and support day-to-day administrative operations.
• Maintain efficient information flow and administrative documentation.
• Assist procurement, invoicing and supplier liaison activities as part of financial processes.
• Support inventory, depot supplies and general operational tasks.

Skills

Effective communication

Organisation

Time management

Autonomy

Education

Certificate in Administration/Business Administration/Frontline Management or Project Management

Tools

Microsoft 365

Job description

Employment Opportunity

Infrastructure & Major Projects / City Services

Office & Administration Coordinator

• Join a supportive and collaborative team
• A culture of excellence, integrity and working together
• Flexible working conditions – 1 x Rostered Day Off each month

Annual salary starting at $85,323.45 + Statutory Superannuation (General Officer, Level 3)

The City of Norwood Payneham & St Peters is an inner eastern metropolitan Council, nestled on the outskirts of the CBD. The area enjoys a reputation as one of Adelaide’s most desirable places to live, work, study, and visit.

This is an exciting opportunity for an experienced office coordinator/administrator to join our City Services Unit and contribute towards keeping the Council’s Works Depot’s day-to-day office and administrative operations running smoothly and efficiently. We are looking for an initiative-taking individual who takes ownership of their work and is enthusiastic about improving systems and processes.

The Role

Reporting to the Manager, City Services, the Office & Administration Coordinator is responsible for coordinating customer enquiries and supporting the day-to-day administrative and office operations of the Council’s Works Depot in Glynde. The role helps ensure the depot operates smoothly by maintaining effective communication, information flow and administrative systems.

Key responsibilities

Key responsibilities include supporting financial processes such as procurement, purchase orders, invoice processing, supplier liaison and general ledger allocations. The position also assists operational staff with inventory, deliveries, depot supplies and other day-to-day requirements.

About You

To be successful in this position you will be a self-motivated, autonomous and collaborative employee that possesses the following essential skills and experience:

• Minimum two (2) years’ experience in an administration, office coordination, business support or similar role
• Proven experience coordinating administrative processes, office operations, customer enquiries and business support functions
• Well-developed ability to prepare and maintain correspondence, reports, meeting agendas, minutes and administrative documentation
• Experience managing financial administration processes, including purchase orders, invoice processing, petty cash and general ledger allocations
• Demonstrated capability to support procurement and operational activities, including supplier liaison, inventory control, depot supplies management, records administration and general operational support
• Effective communication skills (written and verbal)
• Excellent organisational and time management skills
• Proficient computer skills using Microsoft 365 (e.g. Outlook, Word, Excel, PowerPoint, Teams)

Although not essential, the following experience would be highly regarded:

• Local or State Government experience
• Certificate in Administration, Business Administration, Frontline Management or Project Management
• Experience using Enterprise Management and/or Electronic Records Management systems, including Civica Authority, Objective ECM, Skytrust or similar platforms
• Working knowledge of the Local Government Act 1999

Benefits

• Join a value-based organisation
• One (1) Rostered-Day-Off each month
• Training and professional development opportunities
• Study assistance
• Annual leave loading
• Confidential & free access to the Employee Assistance Program 24/7
• Healthy Lifestyles Program
• Income protection (illness, accident & injury)

Applications close 9:00am on Tuesday, 25 August 2026.

Additional Information

Job Title / Number:

Job Title / Number: Office & Administration Coordinator (Job # qA211933)