Neighbourhood Administration Officer

Blue Care; Hervey Bay; On-site; AUD 43,000 - 50,000; Full time

Job summary

BlueCare in Hervey Bay, Queensland is seeking an Administration / Scheduling Officer to support and coordinate multiple neighbourhood teams. You will be the first point of contact for internal and external customers by phone, email and in person, handling requests and inquiries, and assisting with rostering and scheduling.

This role requires strong MS Office skills, attention to data accuracy, and the ability to manage diaries, travel and meetings.

Qualifications

• Experience in rostering/scheduling is highly regarded.
• Excellent verbal and written communication.
• Strong time-management and ability to prioritise workload.
• Good knowledge of MS Office and database applications.
• Confidence with smart phones and digital devices.

Responsibilities

• Support and coordinate different teams within each neighbourhood.
• Be the first point of contact for internal and external customers - via phone, email and in person.
• Manage requests, concerns and inquiries.
• Rostering and scheduling support for the neighbourhood.
• Creation of correspondence and documentation as requested.
• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.
• Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment.
• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases.
• Use mainstream software including the Microsoft Office Suite and database applications (Intermediate - Advanced skills required).
• Assist senior staff with special projects as required.

Skills

Verbal communication

Written communication

Rostering / Scheduling

Time management

MS Office

Database applications

Digital devices

Tools

Microsoft Office suite

Database applications

Job description

Administration / Scheduling Officer | BlueCare | Community CareEmployment Status: Permanent Full TimeLocation: Hervey Bay, QueenslandRemuneration: $33.22 p/hr + 12% Super + Not for Profit Salary Packaging (Increases your take home pay) + Employee discountsMake a meaningful difference with BlueCareWe're looking for someone who wants to build meaningful relationships and make a difference in the lives of others - through small moments that leave big impacts.Key responsibilities include but are limited to:Supporting and coordinating different teams within each neighbourhoodBe the first point of contact for internal and external customers - via phone, email and in personManage requests, concerns and inquiriesRostering and scheduling support for the neighbourhoodCreation of correspondence and documentation as requestedEfficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipmentEnsure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databasesUse mainstream software including the Microsoft Office Suite and database applications (Intermediate - Advanced skills required)Assist senior staff with special projects as requiredWe encourage our team to be creative and enjoy themselves while contributing to our success. Come join one of the most trusted community and residential care providers in Australia.Role requirements:You will have effective verbal and written communication skillsPrevious experience in rostering/scheduling - Highly regardedGreat time-management skills and an ability to prioritise your workloadGood knowledge and experience with MS Office and Database applicationsConfidence with smart phone and digital devices or willingness to learnExcellent time management skills and ability to prioritise workloads with a can-do attitudeEmployee Benefits:Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annumA recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government schemeDiversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural eventsCareer development opportunities with one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful differenceBlueCare is proudly part of the UnitingCare Family, we’d love you to be tooJoining the state’s largest network of aged care workers with its over 8,000 strong, bright team in blue, you’ll also be welcomed as part of the UnitingCare family. With more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, you are part of something bigger. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.Child safe, Child friendlyUnitingCare is committed to being a Child Safe, Child Friendly organisation and will:Provide welcoming, safe & nurturing services for childrenImplement measures to prevent child abuse and neglect within our servicesAppropriately and immediately address child abuse and neglect if it does occurAbide by the Child Safe Standards and adhere to the Reportable Conduct SchemeDiversity & InclusionOur approach is simple –everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. For additional support and to meet our RAP Team, email [e-mail] workplaceWe work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.Commitment to SafeguardingWe are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.