National Practicum Placement Administration Coordinator, School of Health Sciences

The University of Notre Dame Australia; Sydney, Fremantle; On-site; AUD 95,000 - 106,000; Full time

Benefits offered by this job

Generous training and development

Friendly and collaborative working env

Job summary

The University of Notre Dame Australia is seeking a National Practicum Placement Administration Coordinator to oversee student clinical placements across the School of Health Sciences from Sydney (Broadway) or Fremantle (WA). This full-time role ensures placements meet course requirements, standards, and university policies while driving national consistency.

You will lead placement administration teams, coordinate complex processes, and engage with students, staff, providers, and regulatory

Qualifications

• Degree or equivalent experience in administrative management or practicum placement coordination.
• Experience leading or supervising teams in complex environments.
• Ability to coordinate complex administrative processes in higher education or regulated environments.
• Strong organisational, communication and stakeholder engagement skills.
• Analytical and administrative capabilities including data management and reporting.

Responsibilities

• Lead the national administration of clinical and practicum placements, ensuring consistency, efficiency, compliance, and alignment with course requirements, accreditation standards, and university expectations.
• Provide leadership, guidance, and workload management for placement administration staff, including training and performance development.
• Build and maintain relationships with students, staff, placement providers, regulatory bodies, and external partners to support placement outcomes.
• Oversee end-to-end placement administration: requests, scheduling, onboarding, allocations, compliance, and records across management systems.
• Manage placement agreements, contracts, compliance requirements, and financial processes including invoices and budgets.
• Drive continuous improvement through development of national procedures, data quality, reporting, and system/process enhancements.

Skills

Team leadership

Coordination skills

Stakeholder management

Data management

Attention to detail

Financial administration

Invoice processing

Education

Relevant degree or equivalent experience

Tools

SONIA

InPlace

Job description

National Practicum Placement Administration Coordinator, School of Health Sciences
Sydney (Broadway) or Fremantle (WA)Campus
Full-time opportunity, Continuing contract

• Friendly and collaborative environment
• Rewarding opportunity
• $95,096 pa (level 6 - Fremantle) + 15% superannuation
• $106,302 pa (level 6 - Sydney) + 15% superannuation

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission.

About the role

This role leads the national coordination and administration of student clinical and practicum placements across the School of Health Sciences, ensuring all placements meet course requirements, accreditation standards, contractual obligations, and university policies. Working closely with academic staff, professional teams, placement providers, and regulatory bodies, the position drives compliance, consistency, and continuous improvement across the University's national footprint.

Key Responsibilities

• Lead the national administration of clinical and practicum placements, ensuring consistency, efficiency, compliance, and alignment with course requirements, accreditation standards, and university expectations.
• Provide leadership, guidance, and workload management for placement administration staff, including training, performance development, and fostering a high-performing, collaborative team culture.
• Build and maintain effective relationships with students, academic and professional staff, placement providers, regulatory bodies, and external partners to support successful placement outcomes.
• Oversee end-to-end placement administration, including placement requests, scheduling, onboarding, allocations, compliance monitoring, and maintenance of accurate records across placement management systems.
• Manage placement agreements, contracts, compliance requirements, and financial processes, including contract monitoring, cost projections, invoice reconciliation, and regulatory adherence.
• Drive continuous improvement through the development of national procedures, monitoring data quality, preparing reports, enhancing systems and processes, and supporting university committees and stakeholder initiatives.

Qualifications, skills & experience

• A degree with relevant experience in administrative management; or extensive experience and demonstrated expertise in practicum placement coordination; or broad experience in administrative roles; or an equivalent combination of relevant experience and education/training.
• Demonstrated experience leading or supervising teams within complex environments, including task delegation, staff development, performance management, and fostering a collaborative, high-performing culture.
• Proven ability to coordinate complex administrative processes and systems, ideally within higher education, healthcare, or similarly regulated environments.
• Highly developed organisational, communication, and stakeholder engagement skills, with the ability to manage competing priorities, deadlines, and relationships across multiple locations.
• Strong analytical and administrative capabilities, including data management, reporting, financial administration, invoice processing, budget support, and maintaining a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office and placement or student management systems (such as SONIA or InPlace), with an understanding of contract management, service agreements, and compliance requirements associated with external partnerships.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, [e-mail]

Unsolicited contact from recruitment agencies will not be entertained.