Melbourne Office Manager & Bids Coordinator (6-Month)

Ampersand; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Generous parental leave benefits

Employer-funded AIQS and RICS membersh

Employee Assistance Program (EAP)

Visa sponsorship pathways

Professional development opportunities

Job summary

MBM is seeking a proactive Office Manager and Bidding Coordinator in Melbourne for a 6‑month fixed‑term maternity cover. You will run the Melbourne office, support day‑to‑day operations and assist the bidding team with proposals.

The role is five days a week, onsite, reporting to the National Operations Manager and collaborating with Melbourne Directors. You should be highly organised, independent, and professional with experience in office administration.

Qualifications

• Organised and able to manage multiple priorities.
• Proactive and able to work independently.
• Professional, approachable and confident dealing with staff, clients and visitors.
• Experience in office administration or office management.
• Comfortable working in a fast-paced professional services environment.
• Knowledge of Canva is advantageous.

Responsibilities

• Answer phones and provide a professional first point of contact.
• Greet visitors and maintain a welcoming office environment.
• Oversee general office operations including supplies, mail and couriers.
• Ensure meeting rooms are clean, organised and ready for meetings.
• Support events and internal/external functions with catering and logistics.
• Assist bidding team with fee proposals and bid administration.
• Support WHS requirements and incident reporting.

Skills

Office administration

Organisational skills

Independent working

Microsoft Office

Tools

Microsoft Office

Canva

Job description

Office Manager and Bidding Coordinator VIC (Maternity Cover)

MBM is looking for an organised, proactive and approachable Office Manager and Bidding Coordinator to join our Melbourne team on a 6-month fixed-term contract to provide maternity leave cover, with the possibility of extending for a further 6 months.

We are looking for someone who is available to commence by 2 November.

Introduction

MBM is looking for an organised, proactive and approachable Office Manager and Bidding Coordinator to join our Melbourne team on a 6-month fixed-term contract to provide maternity leave cover, with the possibility of extending for a further 6 months.

We are looking for someone who is available to commence by 2 November.

Purpose of the Position

Working 5 days per week, this role is responsible for supporting the smooth day-to-day running of the Melbourne office and providing practical administrative and operational support across the business. You will report to the National Operations Manager and work closely with the Melbourne Directors, as well as colleagues across other MBM offices.

About the role

This is a hands‑on office management role suited to someone who enjoys being at the centre of a busy professional office environment.

Your responsibilities will include:

• answering phones and providing a professional first point of contact;
• greeting visitors and maintaining a welcoming office environment;
• overseeing general office operations, including stationery, kitchen supplies, groceries, couriers and parcels;
• managing incoming and outgoing mail;
• ensuring meeting rooms are clean, organised and ready for meetings and events;
• assisting with internal staff events and workplace initiatives;
• working with the Marketing team on internal and client events;
• organising catering for internal and external functions;
• assisting the National Operations Manager with any tasks as required;
• supporting the bidding team with fee proposals and other bid-related administration as required; and
• supporting office WHS requirements, including general awareness, compliance with procedures and incident reporting.

About you

• highly organised and able to manage multiple priorities;
• proactive and comfortable working independently;
• professional, approachable and confident dealing with staff, clients and visitors;
• experienced in office administration or office management;
• comfortable working in a fast‑paced professional services environment;
• confident using Microsoft Office and general business systems, knowledge of Canva will be advantageous;
• detail‑oriented and reliable;
• able to work collaboratively across teams and locations; and
• willing to take ownership of day‑to‑day office operations.

Working arrangement

This is a 6-month fixed‑term maternity leave cover position, working 5 days per week from our Melbourne office. The successful candidate will need to be available to work onsite as the role is focused on office operations and team support.

Why Join MBM?

This is a great opportunity to join a professional, collaborative team and take ownership of a varied office management role while supporting the Melbourne business during a period of parental leave cover.

If you are organised, personable and enjoy keeping things running smoothly behind the scenes, we would love to hear from you.

Benefits & Rewards:

At MBM, we recognise that our people are our greatest asset. We offer:

• A competitive salary package
• Generous parental leave benefits
• Employer-funded AIQS and RICS memberships
• Access to our confidential Employee Assistance Program (EAP)
• The company is open to exploring visa sponsorship pathways for the selected candidate. Progression to sponsorship is subject to the successful completion of the standard probation period and meeting all relevant regulatory and performance benchmarks.
• Ongoing professional development, training and career progression opportunities
• Invitations to networking, social and industry events
• A collaborative and supportive team environment focused on your success and wellbeing

Diversity and Inclusion at MBM:

MBM is proud to promote diversity and inclusivity, providing equal opportunities for all individuals to grow, learn, and thrive. We strongly encourage women, Aboriginal and Torres Strait Islander peoples, people with disabilities, and individuals from other underrepresented groups to apply. Our supportive workplace ensures every team member feels valued and empowered to reach their full potential.