Medical Records Administrator

Echuca Regional Health; Echuca; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Generous salary packaging

Flexible working arrangements

Staff health and wellbeing programs

Employee Assistance Program

Free onsite parking

Free staff vaccinations

Job summary

Echuca Regional Health is seeking an Administrator with document management experience to join our Health Information Service team in Echuca, Australia. You will track and locate medical records, manage archiving, and safeguard confidential information in line with privacy regulations.

Join a supportive environment with opportunities for professional development and career progression within a large regional health service.

Qualifications

• Effective and efficient use of relevant technologies, including Microsoft Word, Excel and Outlook.
• Well-developed verbal and written communication skills.
• Strong understanding of handling confidential information and commitment to maintaining privacy.

Responsibilities

• Tracking and locating Medical Records within the system to enable quick retrieval.
• Developing and overseeing the archiving schedule for the department.
• Handling and safeguarding sensitive health information in line with privacy regulations and data governance standards.
• Manually uploading and entering missing documentation into the information system.
• Assigning and managing tasks for the filing team and supervising work for accuracy and efficiency.
• Coordinating requests and transfers of medical records with external storage providers.

Skills

Verbal & written communication

Attention to detail

Privacy & confidentiality awareness

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Health information systems

Job description

Health and Allied Services, Managers and Administrative Workers EA 2021 – 2025 (HS2)

76 hours per fortnight

Full Time, Permanent

ERH services the Shire of Campaspe and the cross-border Murray River Council. Echuca Moama and townships are located directly across the state border from one another, separated by the Murray River.

ERH provides a comprehensive range of acute, medical, surgical and sub-acute services plus residential aged care and a broad range of community healthcare services. With a strong focus on increasing our capacity as a sub-regional teaching health service, Echuca Regional Health employees are dedicated professionals who strive to deliver the best possible care to their community.

With over 1,000 employees, we are the largest employer in the area and offer numerous opportunities for career growth. Join our team to experience a dynamic work environment with potential for advancement and professional development!

Echuca Regional Health is seeking an Administrator with document management experience to join our Health Information Service team. Be part of a supportive, forward-thinking environment where your expertise is valued!

Key responsibilities include:

Tracking and recording the exact location of each Medical Record on our system, so that physical files can be easily and quickly located when needed

Developing and overseeing the archiving schedule for the department, coordinating tasks and setting priorities

Handling and safeguarding sensitive health information in full compliance with patient privacy regulations and internal data governance standards

Manually uploading and entering missing documentation into our internal information system

Assigning and managing tasksfor the filing team, supervising work to ensure efficiency, consistency and accuracy in the unification process

Working directly with our external storage provider overseeing the requests and transfers of medical records through multiple systems

Qualifications/experience required:

Effective and efficient use of relevant technologies, including key components of Microsoft Office, Word, Excel, Outlook, Internet Explorer and appropriate health management systems

Well-developed verbal and written communication skills

Strong understanding of handling confidential information and commitment to maintaining privacy

Working for ERH

At ERH we offer a supportive and inclusive culture that offers opportunity for growth and development. As well as that we have a fantastic range of benefits for our employees, including:

• Generous salary packaging opportunities, to increase your take-home pay each fortnight
• Flexible working arrangements
• Experienced and supportive leaders, who genuinely care about their team
• Staff health and wellbeing programs
• Genuine opportunities to broaden your skillset, and progress in your career
• An independent and confidential Employee Assistance Program for yourself and family members
• Free onsite parking
• Free staff vaccinations

If you are passionate about healthcare and are excited to join a dynamic team, we would love to hear from you! Applications close 16th October 2026 Apply today!

Applications are not accepted from agencies.

ERH is an Equal Opportunity Employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally, linguistically and gender diverse people and, mature aged people. For further information on the role please refer to the position description.

**This position requires completion of a satisfactory National Police Check and (where relevant) provision of a Working With Children Check and check on the Disability Worker Exclusion Scheme prior to appointment. Vaccination status in line with policy and procedure at this time. Applicants must hold Australian Citizenship or hold Australian Work Rights to be eligible. Financial support towards VISAS is not available.