Marketing Operations Lead: Budget, Systems & Automation

UpGuard; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Monthly Lifestyle subsidy

WFH setup allowance

$1500 USD annual Learning &Development

Annual leave + 2 UpGuardian leave days

18 weeks paid Parental Leave

Personal Leave Allowance

Fully remote working environment

Top-spec hardware

Generative AI subsidy

Job summary

UpGuard is seeking a Marketing Business Operations Manager in Sydney to own the marketing budget end-to-end and drive process improvements across the marketing team. The role focuses on governance of Asana, automation, and scalable systems while partnering with leadership to implement new ways of working.

The ideal candidate will have 3+ years designing workflows, strong communication skills, and experience in budgeting and cross-functional coordination.

Qualifications

• 3+ years designing and improving workflows across teams.
• Admin-level experience managing a work management platform (Asana, Monday, or similar).
• Strong systems thinking and ability to see an operating model holistically.

Responsibilities

• Process & Systems Support: identify friction points and rollout improvements; configure and govern the work management platform; evaluate automation and AI tools; lead change management.
• Budget Ownership & Financial Planning: lead annual planning with department heads; monthly forecasting; build budget dashboards; govern with finance; manage invoicing and POs.
• Events & Logistics: plan internal marketing events; manage travel and logistics; schedule meetings for marketing leadership; manage vendor relationships for swag store.
• Tools, Content & Reporting: evolve Notion workspace and handbooks; manage Asana governance; track marketing goals; develop quarterly presentations; prepare agendas with leadership.

Skills

Process design

Asana administration

Systems thinking

Automation / no-code tools

Change management

Budget ownership

Communication

Project coordination

Tools

Asana

Monday.com

Job description

UpGuard is seeking a Marketing Business Operations Manager in Sydney to own the marketing budget end-to-end and drive process improvements across the marketing team. The role focuses on governance of Asana, automation, and scalable systems while partnering with leadership to implement new ways of working.

The ideal candidate will have 3+ years designing workflows, strong communication skills, and experience in budgeting and cross-functional coordination.