Administration Assistant

QLS Solicitor Support Pty; City of Brisbane; On-site; AUD 52,000 - 64,000; Full time

Benefits offered by this job

Parental leave 12 weeks

Diversity & inclusion

Flexible work environment

Job summary

Queensland Law Society (QLS) is seeking two permanent full-time Administration Assistants to join the External Interventions team. You will manage inquiries from clients and law firms, catalogue and scan files, and prepare documents to identify owners and safe custody.

You will collate and dispatch client files, provide general admin support, and participate in on-site retrievals and manual handling of archive boxes. Strong data entry, records management, and MS Office skills are essential.

Qualifications

• Hold a current driver’s licence (desirable).
• Experienced in data entry and records management systems.
• Ability to work effectively in archive/storage environments and handle physical requirements (files, records, archive boxes).
• Strong written and verbal communication skills.
• Strong attention to detail and problem-solving skills.
• Competent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Can work effectively in a team environment as well as autonomously.

Responsibilities

• Assist with phone and email enquiries from clients and law firms.
• Catalogue and scanning of files and Safe Custody.
• Prepare and peruse documents required to identify owners of files and safe custody.
• Collate and dispatch client files and safe custody.
• Provide general administration support, including assisting with on-site retrievals of files and safe custody documents from law practices.
• Safely undertake manual handling activities, including packing, lifting and transporting archive boxes, files and other records.

Skills

Data entry

Records management

Microsoft Office

Communication skills

Attention to detail

Teamwork

Driver's licence

Job description

About us
Queensland Law Society (QLS) is the professional body for legal practitioners, representing more than 14,000 members state-wide. We lead the Solicitors of Queensland with our purpose of Good Law - Good Lawyers - Public Good.

QLS has 2 permanent full-time opportunity for Administration Assistants to join the External Interventions team. The External Interventions team is responsible with evaluating and handling situations that require external intervention under the Legal Profession Act 2007, including issues related to compliance, misconduct, or risks to clients' interests. This is a varied role that combines administration responsibilities with hands-on file management, on-site retrieval work and manual handling activities, including the movement of files, records and archive boxes.

Job Description

In this role you will:

• Assist with phone and email enquiries from clients and law firms.
• Catalogue and scanning of files and Safe Custody.
• Prepare and peruse documents required to identify owners of files and safe custody.
• Collate and dispatch client files and safe custody.
• Provide general administration support, including assisting with on-site retrievals of files and safe custody documents from law practices.
• Safely undertake manual handling activities, including packing, lifting, moving and transporting archive boxes, files and other records.

Ideally you will have the following:

• Hold a current driver’s licence (desirable)
• Experienced in data entry and records management systems.
• Ability to work effectively in archive and storage environments and safely undertake the physical requirements of the role, including handling files, records and archive boxes.
• Strong written and verbal communication skills.
• Strong attention to details and effective problem-solving skills.
• Competent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Can work effectively in a team environment as well as autonomously.

By joining QLS you will assist to build a society that genuinely cares about its members, people and Queensland law.

• Our purpose is to be an authoritative voice, to help members succeed, to connect with the profession and respect, protect and promote human rights in line with our vision.
• Our workforce is diverse, inclusive and equal; and is representative of our members.
• We are committed to leading change through our people.
• We provide 12 weeks parental leave irrespective of primary or secondary carers
• We are proud to be listed on Diversity Council Australia's Inclusive Employer Index.
• Employees have flexibility within a social and collaborative environment.

Please note:

• That we reserve the right to close this advertisement early if we receive a high volume of suitable applications.
• You must be an Australian citizen or a permanent resident or have unlimited working rights in Australia to apply for this position.
• This position may require the preferred candidate to undergo a Criminal History Records check. A criminal history does not necessarily disqualify a prospective candidate from selection.