Legal Secretary / Administration Assistant

Nadine stevens legal; Bomaderry; On-site; AUD 52,000 - 66,000; Full time

Job summary

Nadine Stevens Legal is a boutique law firm practicing family law, conveyancing and estates. We are seeking a highly organised, proactive Legal Secretary or Administration Assistant to join our friendly team and help keep matters running smoothly.

You will provide administrative and secretarial support with a focus on family law matters, including managing emails/calendars, filing, document preparation, billing, and client communication. Training can be provided for the right person.

Qualifications

• Strong organisational and time-management skills.
• Professional and compassionate client communication.
• Ability to work independently and as part of a team.
• Experience in legal administration or secretarial support preferred.
• Experience with Smokeball or legal portals is advantageous.

Responsibilities

• Managing emails, calendars, appointments and task lists.
• Opening, maintaining and closing electronic client files.
• Preparing and formatting letters, court documents and other correspondence.
• Communicating professionally with clients.
• Assisting with court filing, briefs, and document collation.
• Following up outstanding documents and client instructions.
• Preparing invoices and assisting with billing processes.
• Maintaining accurate file notes and deadlines.
• Providing general administrative support to solicitors and the wider team.
• Proactively identifying tasks that can be progressed or completed.

Skills

Highly organised

Proactive

Attention to detail

Discreet handling

Strong communication

Team player

Tools

Smokeball

Commonwealth Courts Portal

InfoTrack

PEXA

Job description

Legal Secretary / Administration Assistant

Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are looking for an organised, proactive and positive Legal Secretary or Administration Assistant to join our friendly team.

This role would suit someone with strong administrative skills who takes pride in keeping matters organised, following tasks through to completion and helping a legal practice run efficiently.

About the role

You will provide administrative and secretarial support across the firm, with a particular focus on family law matters.

Key responsibilities

• Managing emails, calendars, appointments and task lists
• Opening, maintaining and closing electronic client files
• Preparing and formatting letters, court documents and other correspondence
• Communicating professionally and compassionately with clients
• Assisting with court filing, briefs, financial disclosure and document collation
• Following up outstanding documents, tasks and client instructions
• Preparing invoices and assisting with work-in-progress and billing processes
• Maintaining accurate file notes and ensuring deadlines are recorded and monitored
• Providing general administrative support to the solicitors and wider team
• Proactively identifying tasks that can be progressed or completed.

About you

• Highly organised, reliable and able to prioritise competing tasks
• Proactive and willing to take ownership of their work
• Comfortable working from task lists and following matters through to completion
• Able to work independently and unassisted when required, while also contributing positively as part of a team
• Confident using initiative and identifying the next steps required to progress a matter
• An effective communicator with a professional and friendly manner
• Confident using technology and learning new systems
• Accurate and attentive to detail
• Discreet and able to handle sensitive and confidential information

Previous family law experience would be highly regarded; however, we are also open to someone with excellent administration or legal support experience who is genuinely willing to learn.

Experience using Smokeball, the Commonwealth Courts Portal, InfoTrack or PEXA would also be highly regarded, but training can be provided to the right person.

About us

Nadine Stevens Legal is a boutique and growing law firm practising primarily in family law, conveyancing and estates. We are a small, approachable and supportive team where your contribution will be noticed and valued. We offer varied work, practical training and the opportunity to develop your legal administration skills across several areas of law.