Legal Operations & Admin Coordinator

Gforce Employment Solutions; Geelong; On-site; AUD 63,000 - 79,000; Part time

Job summary

Gforce Employment Solutions is seeking a Legal Administration Coordinator to support three principals and a team of lawyers across Children's Law, Criminal Defence, Family Violence, and Intervention orders. Based in Melbourne, Geelong or Warrnambool, the role oversees legal administration, finance support and practice systems to keep operations running smoothly.

The position offers flexible scheduling (3–5 days per week) and a salary of $63,000–$79,000 plus super, depending on experience.

Qualifications

• Legal administration experience preferred.
• Experience in professional services such as a Court Registrar.
• Excellent written communication and document formatting skills.
• Strong organisational skills with attention to detail.
• Proactive, solutions-focused approach.
• Discretion and professionalism with confidential information.
• Confidence using technology and learning new systems quickly.
• Notion/workflow management experience highly regarded.
• Victoria Legal Aid ATLAS experience helpful.

Responsibilities

• Maintain and improve databases and templates.
• Develop workflows for administration, billing and matter management.
• Create standard operating procedures and checklists.
• Keep workspace organised, consistent and scalable.
• Manage incoming calls and emails; follow up actions.
• Prepare, format and proofread legal documents.
• Handle document scanning, filing, templates and version control.
• Coordinate administrative workflows to progress matters efficiently.
• Prepare and lodge grant applications via VLA ATLAS and monitor progress.

Skills

Legal administration

Professional services experience

Written communication

Organization

Discretion

Confidentiality

Client communication

Education

Certificate IV or Diploma in Legal Services, Business Administration or Practice Management

Tools

Notion

ATLAS (Victoria Legal Aid)

Job description

Gforce Employment Solutions is seeking a Legal Administration Coordinator to support three principals and a team of lawyers across Children's Law, Criminal Defence, Family Violence, and Intervention orders. Based in Melbourne, Geelong or Warrnambool, the role oversees legal administration, finance support and practice systems to keep operations running smoothly.

The position offers flexible scheduling (3–5 days per week) and a salary of $63,000–$79,000 plus super, depending on experience.