Legal Assistant – Property & Projects (In-Office)

Hall & Wilcox; Sydney; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration and Hallstar

Learning and career development

Flexible leave options

Diversity, inclusion and wellbeing

Job summary

Hall & Wilcox in Sydney is seeking an experienced Legal Assistant to join our Property & Projects team. This varied, hands-on role supports lawyers across litigation and transactional property matters, helping with practice management, client service, matter coordination and day-to-day operations.

You will manage complex diaries, coordinate workflows, assist with billing and file management, draft correspondence, and help with settlements and court-related processes.

Qualifications

• Previous experience as a Legal Assistant or Paralegal in a similar legal support role.
• Excellent organisational, time management and diary management skills.
• Strong practice management and matter management experience.
• Experience drafting correspondence, emails and letters, with initiative and a proactive approach.
• Strong attention to detail and ability to manage large volumes of documentation and evidence.
• Excellent interpersonal and client relationship management skills.
• Experience with online court processes, court filing and transcript management is beneficial.
• Ability to work autonomously and exercise sound judgement.

Responsibilities

• Managing complex diaries, calendars and critical dates for lawyers and partners.
• Coordinating team workflows and assisting with paralegal resources and team rosters.
• Assisting with management of matters, including billing, trust funds, engagement agreements and fee estimates.
• Maintaining organized matter files and ensuring evidence, documents and correspondence are saved and managed.
• Preparing detailed file notes and delivering exceptional client service.
• Drafting correspondence, emails and letters, and assisting with research and general administrative support.
• Assisting with management of experts, counsel, disbursements and court-related processes.
• Supporting transactional property matters, including settlements and document preparation.

Skills

Legal assistant experience

Organisation & time management

Practice & matter management

Drafting correspondence

Attention to detail

Interpersonal skills

Autonomy & judgement

Filesite (iManage)

Aderant PEXA

InfoTrack

Duties Online

Tools

Filesite (iManage)

Aderant PEXA

InfoTrack

Duties Online

Job description

Hall & Wilcox in Sydney is seeking an experienced Legal Assistant to join our Property & Projects team. This varied, hands-on role supports lawyers across litigation and transactional property matters, helping with practice management, client service, matter coordination and day-to-day operations.

You will manage complex diaries, coordinate workflows, assist with billing and file management, draft correspondence, and help with settlements and court-related processes.