Legal Assistant - Part Time

Barrattgalvin; Sydney; On-site; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Wellbeing allowances

Home office allowances

Job summary

Barrattgalvin is seeking an experienced Legal Assistant to support the ANZ Legal Team in Sydney on a part-time parental leave cover contract until September 2027, within a job-share arrangement with another Legal Assistant. In this role you will manage diaries and inboxes, draft documents, coordinate meetings and travel, handle billing and matter files, and liaise with clients and internal stakeholders.

The successful candidate will be organised, discreet and proactive, with at least two years’

Qualifications

• Minimum 2 years’ experience as a Legal Assistant or senior legal support professional in a legal or professional services environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Experience with billing, reporting and matter management systems.

Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre-bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Skills

Diary management

Client liaison

Billing processes

Document preparation

Meeting coordination

Travel arrangements

Team collaboration

Tools

Microsoft Office

Matter management systems

Billing software

Job description

Job Description

About the Firm
Our client is a leading international law firm with a well-established presence in Sydney and across major markets worldwide. Known locally as a genuine market leader, the firm has built a reputation for its supportive, high-performing culture, offering a professional and collegiate environment where business services and legal support staff are highly valued. With a strong focus on inclusion, wellbeing and flexible ways of working, the firm invests heavily in the growth of its people and prides itself on being a genuinely great place to build a long-term career.

The Role
We are recruiting an experienced Legal Assistant to support the Financial Services practice within a well-regarded Corporate team in Sydney. This part-time role is offered on a parental leave cover contract until September 2027, as part of a job share with another experienced Legal Assistant, supporting two Partners and two Senior Associates.

Working days
Fixed Monday, Tuesday and Wednesday, with Wednesday being a crossover day with your job share partner. The role requires confidence, organisation and the ability to be a trusted right-hand to senior lawyers in a fast-paced, high-performing team.

Key Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre-bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Candidate Requirements

• Demonstrated experience as a Legal Assistant or senior legal support professional in a legal or professional services environment
• Proven experience supporting senior stakeholders, with sound judgement and discretion
• Strong organisational skills and the ability to manage competing priorities and tight deadlines
• Experience with billing, reporting and matter management systems
• Previous job share experience desirable but not essential
• A service-oriented mindset and willingness to mentor junior team members

Why Apply
Join a high-performing, market-leading practice within a truly international firm, working alongside supportive senior lawyers. The firm invests heavily in its people, offering structured development, mentoring, a strong focus on wellbeing, and additional benefits including wellbeing and home office allowances.

What CMC Markets is looking for
If you also believe that everyone should be able to achieve their financial potential, then you’ll love contributing to CMC Markets’ company vision of providing the ultimate trading experience. Seize the opportunity to progress your career in the fintech industry by joining a global leader in CFD trading and share investing. Grow yourself personally and professionally with a company that’s growing with you, by global expansion and product offering.

Role: Legal Assistant – ANZ Legal Team
We are looking for a Legal Assistant to join our Legal department and provide reliable operational and administrative support to the ANZ Legal team. In this role, you’ll help the team manage its workflow, maintain key processes and records, and coordinate legal matters and service providers. Your work will contribute to the delivery of practical, timely and high-quality legal advice in a regulated financial services environment.

Key Responsibilities

• Managing the ANZ Legal Team’s inbox to assist with the allocation and routine tracking of the department’s various streams of work, involving the maintenance of ANZ team’s task register. Reporting on trends in the team’s workflow.
• Managing legal team calendar invites for team meetings and reminders for task specific deadlines.
• Responsibility over the maintenance of processes within the ANZ legal team such as updates to legal document and intra-team handbooks. Maintaining a variety of registers supporting these processes.
• General administrative support including Word processing (assisting with document preparation, formatting, proofreading and version control), arranging for document execution, matter filing, processing legal invoices and expensed in line with company procedures.
• Support the coordination of external law firms and other legal service providers.
• Handle confidential information with care and maintain accurate records.
• Undertaking such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.

What will help you be successful?

• Minimum 2 years’ experience in an administrative support role; experience in a legal team or professional services environment is an advantage.
• Strong organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.
• Clear written and verbal communication skills, and a professional, responsive approach to working with stakeholders.
• Confidence using Microsoft Office and document management systems; willingness to learn legal matter management tools.
• Sound judgement when handling confidential and sensitive information.
• A proactive, reliable and collaborative approach, with a focus on accurate record keeping and follow-through.

Applicants must have full, permanent working rights in Australia.