Legal Assistant, Disputes

Exchange House Services Australia Pty Ltd; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Holistic wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer in Perth is seeking a proactive Legal Assistant to support Partners and a wider team of Lawyers. You will handle billing, calendar management, and document production, while engaging in client meetings and events.

The role may include some home-working flexibility. The ideal candidate has prior experience in a fast-paced legal environment, is organized, and enjoys mentoring others.

Qualifications

• Experience supporting Partners in a fast-paced legal environment.
• End-to-end billing experience.
• Strong time management and the ability to manage competing priorities with professionalism.
• Ability to anticipate needs and problem solve on the go.
• Matter management experience.
• Team-focused approach with mentoring mindset.
• Curiosity about new tech and AI enthusiasm.

Responsibilities

• Keep matters on track with time entries, reporting and complex billing.
• Manage Partners’ calendars, meetings, travel and events.
• Create, format, and manage documents in Microsoft Office and iManage.
• Organise client catch-ups from casual coffees to formal dinners.
• Help prepare business development materials that make an impact.
• Mentor and guide Admin staff.

Skills

Legal administration

Billing

Time management

Matter management

Mentoring

Tech curiosity / AI interest

Tools

Microsoft Office

iManage

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years. As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs. At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition The Opportunity

Join our market leading Disputes practice as a Legal Assistant in our Perth office, supporting Partners Ante Golem, and his wider team of Lawyers. This role will suit a pro-active individual, someone who enjoys being part of a high performing team who are dedicated to their clients. If you have a no-fuss approach and enjoy showcasing your legal administration skills, we'd love to hear from you. Working hours are 8.30am – 5:06pm, Monday to Friday. There is flexibility to work from home subject to team requirements.

What your day might look like

Keeping matters on track, managing time entries, reporting and complex billing (Aderant Expert experience desirable). Managing the Partners’ calendars - meetings, travel, and events. Creating, formatting, and managing documents with ease (experienced in Microsoft Office and other related software such as iManage). Organising client catch-ups, from casual coffees to formal dinners. Helping prepare business development materials that make an impact. Mentoring and guiding our awesome Administrative Assistants.

What you bring

• Experience supporting Partners in a fast-paced legal environment.
• End-to-end billing experience.
• Strong time management and the ability to manage competing priorities with a high degree of professionalism.
• The ability to anticipate needs and problem solve on the go.
• Matter management experience.
• A team focused approach with a genuine interest in mentoring others.
• Is curious about new tech and open to learning, even better if you’re excited about AI!

What you can expect from us

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.

Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team Disputes

Working Pattern Full time

Location Perth

Contract type Permanent Contract

Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too. A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together. Herbert Smith Freehills Kramer: Your growth. Our ambition.