Legal Assistant

KeyMoves; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Wellness initiatives and employee bene

Paid parental leave

Job summary

KeyMoves is seeking an experienced Career Legal Assistant to join our supportive team in Melbourne. You will provide day-to-day legal and administrative support to lawyers across private client matters, helping files progress efficiently and ensuring a high standard of service for clients.

The role requires at least 2 years' exclusive Wills and Estates experience, strong attention to detail, excellent written and verbal communication, and the ability to manage competing deadlines independently

Qualifications

• 2+ years of experience as a Legal Assistant or Legal Secretary in a law firm.
• Exclusive Wills and Estates experience of at least 2 years is essential.
• Excellent written and verbal communication skills.
• Ability to manage competing deadlines and work independently.
• Professional, empathetic client service approach.

Responsibilities

• Providing administrative and legal support to lawyers across a varied caseload.
• Coordinating diaries, appointments and meetings.
• Preparing correspondence, legal documents and other file-related materials.
• Maintaining electronic and physical files and ensuring records are accurate and up to date.
• Assisting with billing, document management and general file administration.
• Coordinating secure storage and retrieval of important legal documents.
• Communicating with clients professionally and handling confidential information with care.
• Monitoring deadlines and following up outstanding tasks to keep matters on track.

Skills

Attention to detail

Communication

Independent work

Client service

Job description

We are looking for an experienced Career Legal Assistant to join a supportive legal team within a well-established practice. This role would suit someone who enjoys working in a busy legal environment, has existing wills and estates experience, and takes pride in producing accurate work and is confident managing competing priorities.

You’ll provide day-to-day support to lawyers across a range of private client matters, helping ensure files progress efficiently and clients receive a high standard of service.

Key responsibilities

• Providing administrative and legal support to lawyers across a varied caseload
• Coordinating diaries, appointments and meetings
• Preparing correspondence, legal documents and other file-related materials
• Maintaining electronic and physical files and ensuring records are accurate and up to date
• Assisting with billing, document management and general file administration
• Coordinating the secure storage and retrieval of important legal documents
• Communicating with clients professionally and handling confidential information with care
• Monitoring deadlines, following up outstanding tasks and helping keep matters on track

About you

• Previous experience as a Legal Assistant or Legal Secretary within a law firm
• A minimum of 2 years exclusive Wills and Estates experience is essential for this role
• Career Legal Support staff
• Strong attention to detail and confidence preparing accurate documentation
• Excellent written and verbal communication skills
• The ability to manage competing deadlines and work independently
• A professional, empathetic approach to client service
• Initiative, reliability and a willingness to support the wider team
• Wills and estates or broader private client experience, which would be highly regarded
• Flexible working arrangements
• Wellness initiatives and additional employee benefits
• Paid parental leave