Legal Administrative Assistant / Paralegal – Criminal Law

National Criminal Lawyers; Geehi; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive pay

Criminal litigation exposure

Career progression

Job summary

National Criminal Lawyers® is seeking a highly organised Legal Administrative Assistant / Paralegal to join our busy criminal defence team at the Bella Vista, NSW office. This hands-on role provides direct admin and paralegal support to the Principal Lawyer and legal team.

The successful applicant will handle day-to-day operations, manage competing priorities, coordinate legal matters and ensure tasks are completed accurately within required timeframes, while working confidently and

Qualifications

• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and work under pressure.
• Confidence communicating with clients, courts and legal professionals.
• Strong computer literacy, particularly Word, Outlook and document management systems.
• Professional, courteous and approachable manner.
• Ability to work independently with minimal supervision while contributing to a team.
• High level of discretion and respect for client confidentiality.
• Proactive, solutions-focused and ownership mindset.
• Reliability and punctuality with high professional standards.

Responsibilities

• Managing incoming telephone calls, emails and client enquiries professionally and efficiently.
• Maintaining electronic client files, legal records and document management systems.
• Preparing, formatting and proofreading legal correspondence, court documents and client update letters.
• Managing court diaries, appointments, deadlines and important filing dates.
• Liaising with clients, courts, barristers, police prosecutors and other relevant stakeholders.
• Assisting solicitors with briefs of evidence, submissions and court documents.
• Coordinating counsel briefs, court listings and conferences.
• Opening and maintaining client matters, including administrative and billing tasks.
• Following up outstanding documents and client instructions promptly.
• Monitoring outstanding administrative tasks and progress.
• Providing general administrative and operational support to the Principal Lawyer and team.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Attention to detail

Multitasking

Client communication

MS Word

Outlook

Document management systems

Professionalism

Independence

Discretion/confidentiality

Proactive problem solving

Reliability & punctuality

Tools

Microsoft Word

Outlook

Electronic document management systems

Job description

Legal Administrative Assistant / Paralegal – Criminal Law

National Criminal Lawyers® is seeking a highly organised, motivated and dependable Legal Administrative Assistant / Paralegal to join our busy criminal defence practice at our Bella Vista office.

This is an important, hands‑on role providing direct administrative and paralegal support to the Principal Lawyer and legal team.

The successful applicant will be responsible for assisting with the efficient day‑to‑day operation of the practice, managing competing priorities, coordinating legal matters and ensuring that administrative tasks are completed accurately and within required time‑frames.

We are particularly interested in someone who demonstrates initiative, takes ownership of their responsibilities and can work confidently and independently in a fast‑paced professional environment.

About the role

National Criminal Lawyers® is seeking a highly organised, motivated and dependable Legal Administrative Assistant / Paralegal to join our busy criminal defence practice at our Bella Vista office.

This is an important, hands‑on role providing direct administrative and paralegal support to the Principal Lawyer and legal team.

The successful applicant will be responsible for assisting with the efficient day‑to‑day operation of the practice, managing competing priorities, coordinating legal matters and ensuring that administrative tasks are completed accurately and within required time‑frames.

We are particularly interested in someone who demonstrates initiative, takes ownership of their responsibilities and can work confidently and independently in a fast‑paced professional environment.

Key responsibilities

• Managing incoming telephone calls, emails and client enquiries professionally and efficiently.
• Maintaining electronic client files, legal records and document management systems.
• Preparing, formatting and proofreading legal correspondence, court documents and client update letters.
• Managing court diaries, appointments, deadlines and important filing dates.
• Liaising with clients, courts, barristers, police prosecutors and other relevant stakeholders.
• Assisting solicitors with the preparation of briefs of evidence, submissions, court documents and other legal materials.
• Coordinating counsel briefs, court listings, conferences and other legal appointments.
• Opening and maintaining client matters, including administrative and billing‑related tasks.
• Following up outstanding documents, client instructions and correspondence in a timely manner.
• Monitoring outstanding administrative tasks and ensuring matters are progressed efficiently.
• Providing general administrative and operational support to the Principal Lawyer and legal team.

About you

We are looking for a professional, reliable and proactive individual who takes pride in their work and understands the importance of accuracy, efficiency and confidentiality within a legal practice.

The ideal candidate will possess:

• Excellent organisational and time‑management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• The ability to manage multiple competing priorities and work effectively under pressure.
• Confidence communicating with clients, courts and legal professionals.
• Strong computer literacy, particularly Microsoft Word, Outlook and electronic document management systems.
• A professional, courteous and approachable manner.
• The ability to work independently with minimal supervision while contributing positively to a team.
• A high level of discretion and respect for client confidentiality.
• A proactive, solutions‑focused approach and willingness to take ownership of assigned responsibilities.
• Reliability, punctuality and a genuine commitment to maintaining high professional standards.

Previous experience in a legal administrative or paralegal role will be highly regarded, particularly within criminal law. However, applicants with exceptional administrative experience, strong transferable skills and a willingness to learn are also encouraged to apply.

We are seeking someone who is genuinely interested in establishing a long‑term professional role within our firm.

Benefits

• Join an established and respected criminal defence law firm.
• Gain direct exposure to a broad range of criminal litigation matters.
• Work closely with experienced criminal defence practitioners.
• Enjoy a varied and engaging role with meaningful responsibilities.
• Develop your professional, administrative and legal skills.
• Opportunities for professional development and long‑term career progression.
• Competitive remuneration commensurate with experience and demonstrated capabilities.

Position details

Location: Bella Vista, NSW

Employment: Full‑time, office‑based

Working hours: Monday to Friday, 8:30 am–5:00 pm

About us

National Criminal Lawyers® is an established, award‑winning criminal defence law firm specialising in criminal and traffic law across New South Wales.

Led by Principal Lawyer Michael Moussa, our firm represents clients in a broad range of criminal matters, from traffic and summary offences to serious indictable proceedings in the Local, District and Supreme Courts.

We pride ourselves on our professionalism, strong advocacy, meticulous preparation and commitment to delivering exceptional legal representation.