Knowledge & Learning Coordinator

Bluefit; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health club access

Career growth opportunities

Job summary

BlueFit seeks a Training Library Administrator to manage and structure our staff training materials, ensuring up-to-date, audit-ready resources. You will partner with People & Culture, Safety, Operations, Swim School, and IT to turn knowledge into accessible materials.

The role focuses on maintaining the master learning asset register, coordinating reviews, and creating e-learning content with internal experts, while supporting LMS administration and data quality.

Qualifications

• Experience in administration, document control, records management or learning/HR support.
• Advanced Excel or Google Sheets skills (lookups, filtering, pivot tables, conditional formatting).
• Experience managing large document libraries (e.g., SharePoint) with strict version control and review cycles.
• Familiarity with Learning Management Systems (LMS) and e-learning formats (SCORM).
• Content creation tools like Canva, Articulate, or PowerPoint are a bonus.
• Methodical, detail-oriented mindset with pride in accurate, well-kept systems.
• Clear written communication, ability to translate complex information into plain-English guides.

Responsibilities

• Maintain and govern the learning library taxonomy and metadata for easy staff access.
• Own the master register of all learning assets with version numbers, owners, and review dates.
• Coordinate content reviews and archive outdated materials to keep audit-ready records.
• Draft and update e-learning modules, guides, presentations, and quick-reference aids with internal experts.
• Administer the LMS: enrolments, track mandatory training, and assist users with queries.
• Identify training gaps and opportunities to streamline learning processes.

Skills

Spreadsheet skills

Organisational skills

Tech aptitude

Communication

LMS experience

Education

Business/Records Management/HR/Education degree

Tools

SharePoint

Canva

Articulate

PowerPoint

Job description

About Us

At BlueFit, we believe local recreation centres are the beating heart of a community. Since 2007, we’ve grown from a single site in Sydney to managing over 60 sport, aquatic, and leisure facilities nationwide, backed by a team of 2,500+ passionate staff.

We take a "quality over quantity" approach to growth—our senior leaders stay genuinely connected to our local sites, and our team feels more like a family than a corporate hierarchy. Everything we do is driven by our core mission: To Inspire Community Activity. We are also deeply committed to keeping local families safe, proudly holding national Child Safe Certification through our partnership with Child Safeguard.

About the Role

If you enjoy the operational side of administration—keeping spreadsheets accurate, managing document versioning, and ensuring digital files are well-structured and easy to find—this is a great fit for you!

In short, you’ll be in charge of our training library. Your main job is to keep all our staff training guides, online learning modules, and how-to documents organised, up to date, and audit-ready so our site teams always have the right information.

While much of your day will be spent in registers and spreadsheets, you won't be working in a silo. You’ll partner closely with subject matter experts across People & Culture, Safety, Operations, Swim School, and IT to capture their knowledge and turn it into clear, easy-to-read training materials.

What You’ll Be Doing

• Library & Taxonomy Management: Maintain and govern our learning categories, naming conventions, and metadata so all content is simple to find for site teams.

• Master Register & Data Integrity: Own the master register of all learning assets using advanced spreadsheets (lookups, pivot tables, validation) to track owners, version numbers, review dates, and compliance requirements.

• Version Control & Reviews: Keep our training up to date by coordinating review cycles with content owners, archiving old versions, and keeping audit-ready records.

• Content Creation: Partner with internal experts and Southern Education to draft and update e-learning modules, guides, presentations, and quick-reference job aids.

• LMS Administration: Upload and publish content, manage enrolments, track mandatory training completion metrics for site teams, and help resolve user queries.

• Continuous Improvement: Spot outdated materials or training gaps, and find smart ways to streamline our learning processes.

What You’ll Bring to the Team

• Experience: Background in administration, document control, records management, or learning/HR support.

• Spreadsheet Savvy: Advanced Excel or Google Sheets skills (lookups, filtering, pivot tables, conditional formatting).

• Organisational Skills: Experience managing large document libraries (e.g., SharePoint) with strict version control and review cycles.

• Tech Aptitude: Familiarity with Learning Management Systems (LMS) and e-learning formats (SCORM). Experience with content creation tools like Canva, Articulate, or PowerPoint is a great bonus!

• Mindset: A methodical, systematic approach with exceptional attention to detail. You genuinely enjoy administration and take pride in an accurate, well-kept system.

• Communication: Clear written skills with a knack for turning complex information into simple, plain-English guides. Friendly and diplomatic when following up busy stakeholders for reviews.

• Qualifications: Relevant qualification in Business, Records Management, HR, or Education (or equivalent experience), a valid Driver’s Licence, Working with Children Check, and First Aid/CPR (or willingness to obtain).

Why You’ll Love Working at BlueFit

• Real Impact: Your work directly supports thousands of frontline lifeguards, swim teachers, and customer service staff who keep local communities safe and active.

• Great Culture: Join a down-to-earth, supportive team that values empathy, integrity, and a "get it done" attitude.

• Perks & Growth: Access to BlueFit health clubs and aquatic facilities, plus genuine opportunities to grow your career as our national footprint expands.

Our Commitment to Child Safety

All children and young people have the right to be safe and feel safe. BlueFit is committed to ensuring the safety, wellbeing, and empowerment of children across all our facilities. As part of our recruitment process, all candidates will undergo background screening, including reference checks and a Working with Children Check.