Internal Only - Document Controller

Council Jobs; Brisbane; Presencial; AUD 99.000 - 112.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working hours

Free gym and wellness centre

Award winning superannuation fund

Generous leave provisions

Descripción de la vacante

Brisbane City Council is seeking an experienced Document Controller to govern engineering, maintenance and asset management documentation across EAM. You will ensure documents are accurate, current and approved to support safe, compliant and efficient asset operations.

You will lead lifecycle management of drawings, technical specs and procedures, while advancing information architecture and knowledge management using SharePoint and related platforms.

Formación

• Experience in document lifecycle management with versioning and records retention.
• Ability to ensure document integrity, compliance and audit readiness.
• Hands-on management of engineering drawings, specs and maintenance docs.
• Knowledge of how controlled technical documentation supports asset safety and reliability.
• Proven use of SharePoint or similar knowledge management platforms.
• Understanding of modern information systems for governance and collaboration.
• Familiarity with ISO 9001 guidelines for document and data control.

Responsabilidades

• Manage lifecycle of controlled documents including drawings, specs, procedures and records.
• Collaborate with engineering, maintenance, quality and operations stakeholders.
• Identify opportunities to improve information architecture and knowledge management solutions.

Conocimientos

Document lifecycle management

Document integrity

Engineering docs management

Technical documentation

SharePoint

Collaboration systems

ISO 9001 quality principles

Herramientas

SharePoint

Descripción del empleo

Personnel Area: Public Transport Services

Salary Range: Band 5 $98,778 – $111,969 + Superannuation

Work type: Temporary Full-time (up to 3 years)

If you are looking for an opportunity to add real value through your expertise in document governance, technical documentation and SharePoint-based knowledge management, we'd love to hear from you!

Drive Information Excellence. Enable Safe and Reliable Asset Operations.

We are seeking an experienced Document Controller to play a critical role in the governance, administration and continuous improvement of engineering, maintenance, asset management and quality management documentation across EAM.

Our Branch

The Engineering and Asset Management Branch is responsible for bus maintenance (both first-line at depots and second-line at Toowong Workshops), establishing and managing fleet maintenance policies, procuring fleet assets, maintaining electrical charging infrastructure, investigating incidents, managing non-bus assets and facilities, overseeing major projects, and coordinating IT requirements for the division.

This is more than a traditional document control role. You will be a key enabler of operational excellence, ensuring our teams have access to accurate, current and approved information to support safe, compliant, reliable and efficient asset operations.

Why this role matters

The quality of our documentation directly impacts operational performance, asset reliability, regulatory compliance and workforce safety. As the central custodian of document management processes, you will ensure critical engineering and maintenance information is controlled, accessible and trusted across the business.

Your expertise will help drive consistency, reduce operational risk, support informed decision making and strengthen the organisation's capability to manage and share knowledge effectively.

About the role

You will be responsible for the lifecycle management of controlled documents including engineering drawings, technical specifications, maintenance procedures, standards, records and asset information. Working closely with engineering, maintenance, quality and operational stakeholders, you will ensure documentation remains accurate, compliant and fit for purpose

You will play a key role in enhancing our document management capability by identifying opportunities to improve information architecture, document control processes and user experience through contemporary knowledge management solutions.

To be successful you will have

• a strong understanding of document lifecycle management, version control, configuration management and records retention requirements
• an understanding the importance of maintaining document integrity from creation through to archiving and disposal, ensuring compliance, traceability and audit readiness at every stage
• hands‑on experience managing engineering drawings, technical specifications, maintenance procedures and quality management documentation within complex operational or asset-intensive environments
• an understanding how accurate and controlled technical documentation supports safe and reliable asset performance
• a demonstrated experience in the effective use, administration and optimisation of SharePoint or equivalent knowledge management platforms
• an understanding how modern information and collaboration systems can be leveraged to improve document accessibility, governance, version control, workflow efficiency and knowledge sharing across the organisation
• understanding of ISO9001 quality assurance principles related to document and data control.

You are highly organised, detail-oriented and passionate about creating robust document control frameworks. You understand that effective document management is not simply administrative, it is a critical business function that underpins operational safety, compliance, asset performance and organisational knowledge.

Benefits of working for Council include:

• flexible working hours, and flexible arrangements
• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions

For more information:

Please call Lillian Moriarty on 07 3178 7***.

*Eligibility for internal only roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.

This role may require a Criminal History Check, or you may be required to undertake a pre-employment medical assessment to assess your ability to perform the genuine occupational requirements of the role.

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Monday 23 November 2026 at 11:55pm AEST.

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.

Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council — including paid or unpaid employment, operating their own business or volunteering in certain circumstances — and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council.