Information Management Coordinator

RSGx; Perth; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

RSGx is seeking an Information Management Coordinator to support project delivery by organising and analysing project information. You will implement governance, ensure data accuracy, and drive improvements across Procore and related systems.

In this role you will coordinate document control, reporting, and stakeholder communications, ensuring timely access to reliable information for project decisions and management.

Qualifications

• Relevant qualification in information management, business administration or related discipline, or equivalent experience.
• Experience managing and analysing project information, ideally in construction or resources.
• Experience using Procore or a comparable information management system.
• Strong stakeholder communication and Excel spreadsheet skills.
• Detail oriented with ability to meet deadlines.

Responsibilities

• Develop information management procedures, registers and reporting schedules.
• Maintain naming, version control, distribution and retention practices.
• Review system access and recommend controls.
• Guide project personnel on procedures and approved systems.
• Analyse project information to identify gaps and risks.
• Validate data against source records and coordinate resolution.
• Coordinate drawing and document revision control.
• Coordinate meetings, minutes and action registers.
• Accountable for information management quality and improvements.

Skills

Procore experience

Document control coordination

Analytical problem solving

Information governance

Stakeholder communication

Spreadsheet skills

Attention to detail

Education

Information management / related degree

Tools

Procore

Excel

Job description

About Us

RSGx is a provider of innovative, multidisciplinary and integrated mechanical and electrical solutions in the transport infrastructure, oil and gas, resource and minerals, mission critical, renewables, transmission and distribution and water industries in Australia, providing a suite of service solutions to our valued partners, throughout the project management lifecycle, through to maintenance, occupations, and shutdowns.

Join our team and elevate your career!

The Information Management Coordinator supports project delivery by analysing, organising and managing project information and data. The role establishes consistent information management practices, evaluates information quality and workflows, and provides reports and recommendations to the Project Manager to support informed decisions. Working with project, site, procurement and mobilisation teams, the role coordinates the collection and use of project information in Procore and other approved systems, and advises on practical improvements to information access, accuracy and control.Your responsibilities will include:

Information Management and Governance

• Develop information management procedures, registers and reporting schedules for Project Manager approval.
• Maintain consistent naming, version control, distribution and retention practices.
• Review system access with owners and recommend controls.
• Guide project personnel on procedures and approved systems.

Information Analysis And Reporting

• Analyse project information to identify gaps, inconsistencies, overdue actions and emerging risks.
• Validate data against source records and coordinate resolution of discrepancies.
• Report findings and recommendations to the Project Manager.
• Agree reporting definitions and data ownership with stakeholders.

Systems And Workflow Improvement

• Review how information is captured, approved and shared, including through Procore.
• Identify gaps and bottlenecks, and recommend improvements.
• Coordinate approved changes with system owners and support adoption.
• Monitor whether changes improve accuracy and timeliness.

Document Control And Project Records

• Coordinate drawing and document revision control, approvals and distribution.
• Review registers and submissions for completeness and compliance.
• Track outstanding and superseded documents, and elevate unresolved risks.
• Coordinate handover records and document archives.

Stakeholder And Workforce Information

• Coordinate information requirements and deadlines with subcontractors, suppliers and internal teams.
• Maintain site personnel, competency and induction records, and elevate gaps.
• Reconcile mobilisation and demobilisation records with the mobilisation team.
• Provide consolidated information for planning; operational decisions remain with managers.

Supporting Project Coordination

• Coordinate meetings, minutes and action registers, and elevate overdue actions.
• Provide project administration and logistics support, including travel where required.
• Integrate administration with the information management framework.

Authority And Accountability

• Accountable for information management quality within scope. Recommends improvements to the Project Manager; changes require approval from the relevant authorised person.

About you

You bring relevant qualification in information management, business administration or a related discipline, or equivalent experience. Experience managing and analysing project information, ideally in construction or resources. Experience improving information management procedures and reporting practices. Including:

• Practical experience with Procore or a comparable system.
• Experience coordinating document control across multidisciplinary teams.
• Analytical, with the ability to investigate discrepancies and present findings clearly.
• Sound understanding of information governance and record keeping.
• Strong stakeholder communication and spreadsheet skills.
• High attention to detail under competing deadlines.

Desirable

• Mine site or resources sector projects.
• Workforce mobilisation, competency and site access information.
• Procurement and subcontractor information workflows.

Propel Your Career Forward

We are proud to be recognised as the 49th fastest-growing company in Australia. Join our dynamic, experienced, and collaborative team environment that prioritises stability and career development.