ICT Team Coordinator

Goodstart Early Learning; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work arrangements

Salary packaging via AccessPay

Discounted childcare

Fitness Passport

Discounted health care

Exclusive discounts on travel, gym, IT

Free annual flu shot

Extra leave options

First Nations Support & Cultural Leave

Growth and development opportunities

Job summary

Goodstart Early Learning is seeking an ICT Team Coordinator in Murarrie, Brisbane, to provide high-quality executive support to the Chief Information Officer and lead ICT leadership coordination. You will manage diaries, meetings, travel and expense processes, and assist with governance papers and reports.

You will coordinate procurement activities, vendor setup and invoice processing, ensuring accurate financial coding and timely approvals, while supporting month-end tasks and ICT projects.

Qualifications

• Proven experience in a fast-paced administration, executive support or team coordination role.
• Experience managing purchase orders, invoice processing, accounts payable coordination and financial administration.
• Confidence maintaining financial records, coding expenses and monitoring transactions.
• Experience working with procurement processes, vendor administration and financial systems.
• Excellent organisational skills and attention to detail, with the ability to manage competing deadlines calmly.
• Strong communication skills and confidence working with stakeholders at all levels.
• Advanced skills in Microsoft Teams, Word, Excel and PowerPoint, along with experience coordinating large meetings, taking minutes and preparing presentations.
• Sound business judgement and discretion when handling confidential information and financial matters.
• Current QLD Working with Children Check.
• Willing to obtain a Certificate of Completion for the National Child Safety Foundation Training, completed via Geccko platform

Responsibilities

• Provide executive support to the CIO, including diary management, correspondence, meetings, travel and expense coordination.
• Prepare and collate reports, presentations, agendas and governance papers, take accurate meeting minutes and coordinate timely contributions from the team.
• Coordinate team communications, workshops and recognition activities, and support recruitment administration and onboarding.
• Support procurement processes, including new vendor requests, changes to vendor financial details and purchase order preparation.
• Coordinate invoice processing, matching and receipting, ensuring supporting documents, approvals and financial coding are accurate.
• Work with suppliers, Finance and Accounts Payable to resolve invoice issues and follow up outstanding payments, purchase orders and approvals.
• Reconcile and code corporate credit card transactions, maintain financial and audit records, and support month-end and year-end processes.
• Contribute to ICT projects and business improvements while building strong relationships across the organisation.

Skills

Executive support

Team coordination

Procurement coordination

Financial administration

Vendor management

Tools

Microsoft Teams

Word

Excel

PowerPoint

Job description

Role: ICT Team Coordinator

Location: Murarrie, Brisbane

Employment Type: Full-time, Permanent

Provide high-quality coordination and executive support to our Chief Information Officer

At Goodstart, we’re a not-for-profit organisation committed to giving children the best possible start in life. Our support teams help make this possible by ensuring our people have the systems, resources and support they need.

As our ICT Team Coordinator, you’ll provide executive, administrative and coordination support to the Chief Information Officer and ICT leadership team. You’ll help keep schedules, meetings and communications on track, prepare key documentation and support the day-to-day running of the team.

Procurement and financial administration are also an important part of this role. Working closely with our ICT Commercial Manager, Finance, Accounts Payable and suppliers, you’ll coordinate purchasing and payment processes, maintain accurate records and ensure approvals and deadlines are met.

If you enjoy variety, work confidently with numbers and take pride in keeping a busy team organised, this could be your next opportunity.

Your Impact

• Provide executive support to the CIO, including diary management, correspondence, meetings, travel and expense coordination.
• Prepare and collate reports, presentations, agendas and governance papers, take accurate meeting minutes and coordinate timely contributions from the team.
• Coordinate team communications, workshops and recognition activities, and support recruitment administration and onboarding.
• Support procurement processes, including new vendor requests, changes to vendor financial details and purchase order preparation.
• Coordinate invoice processing, matching and receipting, ensuring supporting documents, approvals and financial coding are accurate.
• Work with suppliers, Finance and Accounts Payable to resolve invoice issues and follow up outstanding payments, purchase orders and approvals.
• Reconcile and code corporate credit card transactions, maintain financial and audit records, and support month-end and year-end processes.
• Contribute to ICT projects and business improvements while building strong relationships across the organisation.

What Goodstart Can Offer You

• Flexible work arrangements giving you choice about when and how work will be done in order to better manage your work and non-work needs
• Salary packaging benefits available through AccessPay (eligibility applies)
• Access to discounted childcare (up to 15%)
• Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price
• Discounted health care and access to employee wellbeing program with BUPA
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
• Free annual flu shot (optional)
• Option to purchase extra leave for even greater work life balance
• First Nations Support and Cultural Leave
• Work for a company that has an aspiration to be globally recognised for early years practice and learning outcomes
• Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years.

You’ll Bring To The Table

• Proven experience in a fast-paced administration, executive support or team coordination role.
• Experience managing purchase orders, invoice processing, accounts payable coordination and financial administration.
• Confidence maintaining financial records, coding expenses and monitoring transactions.
• Experience working with procurement processes, vendor administration and financial systems.
• Excellent organisational skills and attention to detail, with the ability to manage competing deadlines calmly.
• Strong communication skills and confidence working with stakeholders at all levels.
• Advanced skills in Microsoft Teams, Word, Excel and PowerPoint, along with experience coordinating large meetings, taking minutes and preparing presentations.
• Sound business judgement and discretion when handling confidential information and financial matters.
• Current QLD Working with Children Check
• Willing to obtain a Certificate of Completion for the National Child Safety Foundation Training, completed via Geccko platform

Supporting our people and protecting our children

We’re an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We’re also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection.

Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check along with Certificate of Completion for the National Child Safety Foundation Training, completed via Geccko platform