HSEQ Administrator & Support

Howsafe; Newcastle-Maitland; On-site; AUD 65,000 - 85,000; Full time

Job summary

Howsafe, Thornton, NSW, seeks a full-time HSEQ Administrator & Support to maintain records, update policies, and assist with audits and inspections.

You will coordinate training, manage compliance documentation, and support consultants with client-facing projects while liaising with clients and internal teams. The role requires strong admin skills, data entry, and the ability to learn new systems quickly. Based in the Hunter Valley area, you will join a practical, safety-driven team.

Qualifications

• Strong administrative skills including document management, data entry, and records control.
• Knowledge of occupational health and safety, environmental standards, and quality management principles.
• Proficiency in common office software (e.g., Microsoft Office suite) and ability to learn new systems quickly.
• Effective written and verbal communication skills, with attention to detail and accuracy.
• Organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Experience in HSEQ, compliance, or a related field is highly desirable.
• Relevant qualification or certification in WHS, quality, or business administration is beneficial.
• Ability to work collaboratively with consultants and clients, demonstrating professionalism and discretion.

Responsibilities

• Maintain records and documentation across HSEQ systems.
• Update policies and procedures to reflect regulatory changes.
• Prepare reports and assist with audits and inspections.
• Coordinate training sessions and training documentation.
• Support consultants with client-facing projects and liaison with clients and internal teams.
• Respond to HSEQ enquiries and ensure administrative processes align with standards.

Skills

Administrative skills

HSEQ knowledge

Office software

Communication skills

Time management

Collaboration with consultants/clients

Organizational skills

Discretion and professionalism

Education

WHS/Quality/Business administration certification

Tools

Microsoft Office

Job description

Company Description Howsafe, the trading name of Workplace Safety & Training Services Pty Ltd, is a specialist Occupational Health and Safety and training business founded in 1993. The company has grown significantly while maintaining a practical understanding of frontline business operations. Based in the Hunter Valley, Howsafe supports clients across nearly every state in Australia. The organization helps businesses of all sizes address work health and safety needs, concerns, and legislative compliance obligations. Howsafe is committed to providing accessible, supportive services that prioritize safety and compliance.

Role Description The HSEQ Administrator & Support role is a full-time, on-site position located in Thornton, NSW. This role supports the implementation and maintenance of health, safety, environment, and quality (HSEQ) systems and documentation. Day-to-day tasks include maintaining records, updating policies and procedures, preparing reports, and assisting with audits and inspections. The position involves coordinating training sessions, managing compliance documentation, and supporting consultants with client-facing projects. The role also includes liaising with clients and internal team members, responding to HSEQ enquiries, and ensuring administrative processes align with regulatory and company standards.

Qualifications

• Strong administrative skills, including document management, data entry, and records control.
• Knowledge of occupational health and safety, environmental standards, and quality management principles.
• Proficiency in common office software (e.g., Microsoft Office suite) and ability to learn new systems quickly.
• Effective written and verbal communication skills, with attention to detail and accuracy.
• Organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Experience in HSEQ, compliance, or a related field is highly desirable.
• Relevant qualification or certification in WHS, quality, or business administration is beneficial.
• Ability to work collaboratively with consultants and clients, demonstrating professionalism and discretion.