HR Operations, Payroll, and Office Administration, APAC

BTIG; Council of the City of Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

A global financial services firm in Sydney is looking for a motivated HR Operations, Payroll, and Office Administrator. This role oversees HR functions including payroll processing and benefits administration for the APAC region. Candidates should have 3–5 years of HR experience and strong communication skills, be detail-oriented, and able to handle confidential information. The firm fosters a team-oriented culture and values employee impact.

Qualifications

• 3–5 years of HR and Payroll partnering experience in APAC markets required.
• Strong interpersonal and communication skills are essential.
• Ability to handle confidential information.
• Must work independently and evolve HR systems.

Responsibilities

• Maintain the HRIS for data accuracy and audits.
• Ensure payroll processing adheres to compliance.
• Develop and implement HR policies and procedures.
• Manage onboarding and employee inquiries.
• Support benefits administration and oversight.

Skills

Oral and written communication skills

Interpersonal skills

Attention to detail

Organizational skills

Problem-solving initiative

Job description

Overview

HR Operations, Payroll, and Office Administration, APAC — Sydney

Job Purpose:

BTIG seeks a motivated and organized HR Operations, Payroll, and Office Administrator. This role will oversee the daily administrative functions of our People and Culture (including payroll processing, benefits administration, and HRIS management) and Office Administration (including assisting leaders with their expenses and general office tasks) for the APAC region, made up of 60+ employees across Australia, Hong Kong, and Singapore. You will ensure compliance with labor laws, manage employee data, and contribute to a positive employee experience by streamlining HR processes. Basic HR/payroll knowledge is required; you will be coached and provided the opportunity to work on culture, leadership, and lifecycle HR projects.

This individual must have a positive attitude, be willing to wear multiple hats, and be energized by working in an ever-changing, fast-paced environment. The successful candidate will display a proactive approach, collaborating with key stakeholders across business leadership, Human Resources, and Finance to ensure compliance and effective execution of people strategies. They must also be open to assisting with various administrative tasks and special projects as required.

Role and Responsibilities

• HRIS Management: Maintaining the Human Resources Information System to ensure data accuracy and efficient record-keeping, including data audits and cleanup in ADP.
• Payroll Processing: Working with our payroll partner, ADP, to ensure accurate and timely payroll processing in Australia, Hong Kong, and Singapore.
• Compliance: Ensuring adherence to relevant labor laws and regulations, including payroll reporting requirements across Australia, Hong Kong, and Singapore.
• Policy Implementation: Developing and implementing HR policies and procedures.
• Annual HR cycle: Partner with the Head of HR, APAC, and global HR team to deliver the annual HR cycle, including performance reviews, promotions, and remuneration reviews for the APAC population.
• Employment cycle: Responsible for onboarding, new hire orientation, and data entry into the ADP HR Module.
• Benefits Administration: Managing employee benefits programs, including enrollment, changes, and claims processing.
• Employee Inquiries: Addressing employee inquiries and concerns related to payroll and benefits.
• Travel and expenses oversight
• Office administration: Including ordering supplies.

Requirements & Qualifications

• Ideally 3–5 years of HR and Payroll partnering experience, ideally within Australia, Hong Kong and Singapore
• Strong oral and written communication skills
• Excellent interpersonal skills, attention to detail, and organizational skills
• Initiative to follow through on tasks and problem solve
• Ability to maintain confidential information regarding all HR activities
• Ability to work independently, identify opportunities and evolve the people and culture systems and processes accordingly
• Understanding of the employment legal and regulatory nuances across APAC markets: Australia, Hong Kong and Singapore, highly desired

What’s in it for you?

We are a small but friendly team in BTIG APAC. We genuinely care about our people and our clients. This is a great opportunity for the right candidate to create an impact and participate in a people agenda focused on culture transformation, values and leadership behaviors, wellbeing, productivity, and effectiveness.

• Must be authorized to work full time in Australia; BTIG does not offer sponsorship for work visas of any type.

About BTIG

BTIG is a global financial services firm specializing in institutional trading, investment banking, research and related brokerage services. With an extensive global footprint and more than 700 employees, BTIG, LLC and its affiliates operate out of 20 cities in the U.S., and in Europe, Asia and Australia. BTIG offers execution, expertise and insights for equities, equity derivatives, ETFs and fixed income, currencies and commodities. Core capabilities include global execution, portfolio, electronic and outsource trading, investment banking, prime brokerage, capital introduction, corporate access, research and strategy, and more.

BTIG is committed to an equal employment opportunity environment. In accordance with applicable law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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BTIG, LLC is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, religion, creed, national origin, ancestry, genetics, sex, pregnancy or childbirth, sexual orientation, gender identity or status, age, or disability. All employment decisions are based on business need, qualifications, and merit.