HR Operations & Executive Support (Flexible Work)

Department of Local Government, Water and Volunteers; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

State government benefits

Flexible work arrangements

Job summary

The Department of Local Government, Water and Volunteers (DLGWV) is seeking an experienced administrator to support the Chief HR Officer and HR team in Brisbane. You will manage diaries, coordinate meetings and travel, process financial transactions and help prepare reports and briefs.

This role offers flexible work arrangements and generous state government benefits, with duties spanning records management, procurement, budget support, and stakeholder engagement to ensure efficient delivery of

Qualifications

• No mandatory requirements; experience with Aurion, SAP or other financial information systems is highly regarded.

Responsibilities

• Provide administrative support to the Chief HR Officer and HR Team, including diary management, meeting coordination, travel arrangements and document preparation.
• Undertake general administrative, human resource and financial processing activities such as procurement, travel claims and card transaction reconciliation.
• Coordinate, prepare and review correspondence, reports and briefing notes using departmental systems such as MECS, SAP and Aurion.
• Support the Chief HR Officer to influence outcomes and meet deadlines.
• Manage confidential information with discretion and coordinate workflow for the HR Team.
• Support HR and Finance priorities, including budget and procurement, and liaise with internal/external stakeholders.
• Prepare regular financial reporting and maintain HR establishment data and charts.

Tools

Aurion

SAP

Job description

The Department of Local Government, Water and Volunteers (DLGWV) is at the forefront of driving sustainable growth across Queensland. Our mission is to manage water resources responsibly and empower councils to support and grow Queensland communities. With over 800 dedicated professionals across Brisbane and regional offices, we work tirelessly to ensure that Queensland's communities, businesses, and water resources thrive.

The Role

You will provide effective and efficient administrative, business and project coordination support to the Chief Human Resources Officer and Human Resources (HR) Team to support delivery of HR business activities.

Key Accountabilities:

• Provide administrative support to the Chief HR Officer and HR Team, including maintaining central email accounts and diary management; acting as secretariat for meetings; organising meetings, conferences and travel; preparing agendas; and coordinating associated documentation.
• Undertake general administrative, human resource and financial processing activities as required, including the purchase of goods and services, reconciliation of corporate card transactions, processing travel claims, records management and general correspondence.
• Coordinate, prepare and review correspondence, reports, ministerial responses and briefing notes utilising departmental databases and systems such as MECS, SAP and Aurion.
• Support the Chief HR Officer by being proactive, adaptable, situationally aware and able to leverage knowledge and networks to influence outcomes to meet operational and/or business deadlines.
• Exercise discretion and sound judgement in managing sensitive and confidential information, triaging requests and coordinating workflow to support the effective operation of the Chief HR Officer and HR Team.
• Participate as an effective member of a team and provide support to other team members and management to ensure human resources and financial (including budget and procurement) priorities are met.
• Establish and maintain professional administrative networks with relevant internal and external stakeholders to help ensure consistent and high-quality services of the HR team.
• Prepare regular financial reporting in relation to the Finance budget, maintain HR establishment data registers, organisational charts, and business plan documentation on behalf of the HR team.
• Undertake research and develop proposals in relation to ad hoc projects and initiatives at the direction of the Chief HR Officer.
• Support the Chief HR Officer and HR leadership team to foster a positive values-based team culture through effective communication, coordination and follow-up on agreed actions.

About You

• There are no mandatory requirements for this role, however, experience in the use of Aurion, SAP, and any other financial information system and reporting tools would be highly regarded.

The Benefits

• A respectful, inclusive workplace that values diversity and encourages collaboration.
• Generous State government employee benefits.
• Personalised Flexible Work Arrangements available.

DLGWV is committed to respecting, protecting and promoting human rights in our decision-making and actions. We value the diversity of our workforce and are guided by the Queensland Public Sector Inclusion and Diversity Strategy. We strive to create a respectful and rewarding workplace culture that encourages, recognises and embraces every individual's contribution within a collaborative environment that allows all employees to thrive.

How to Apply: Submit your resume and cover letter (1 to 2 page) demonstrating your suitability for the position.

Applications to remain current for 12 months

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.