HR and Compliance Administrator

NDiCare; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

NDiCare in Melbourne is seeking an experienced HR, compliance and onboarding specialist to support a growing team and ensure government standards are met.

You will manage staff records, coordinate recruitment and onboarding, and maintain audit-ready systems to support NDIS, SCHADS and Fair Work requirements.

This role offers a collaborative, inclusive workplace with training opportunities and clear career progression.

Qualifications

• Experience in HR, administration or compliance roles.
• Strong organisational skills and attention to detail.
• Professional communication skills.

Responsibilities

• Interviewing and onboarding new employees.
• Maintain staff records and compliance documents.
• Ensure staff have valid checks (NDIS Worker Screening, Police Check).
• Coordinate recruitment and onboarding documentation.
• Prepare for audits and ensure NDIS/SCHADS compliance.

Skills

HR experience

Attention to detail

Organisational skills

Professional communication

Job description

At NDiCare our main focus is assisting individuals to reach their full potential. We provide a range of supports to NDIS participants. Formed by a team of professionals with extensive experience in disability, mental health, and community services. We believe that a better service can be provided by developing a skilled workforce with access to career progression and ongoing training. In order to deliver a high quality of service, we aim to have a strong and committed workforce. Flexibility is our middle name, and we strive for consistency when supporting our clients. At NDiCare you will experience a diverse and cheerful workforce, we value experience from all walks of life. We place strong focus on inclusion and understand that everyone has their own story to tell.

About NDiCare

At NDiCare our main focus is assisting individuals to reach their full potential. We provide a range of supports to NDIS participants. Formed by a team of professionals with extensive experience in disability, mental health, and community services. We believe that a better service can be provided by developing a skilled workforce with access to career progression and ongoing training. In order to deliver a high quality of service, we aim to have a strong and committed workforce. Flexibility is our middle name, and we strive for consistency when supporting our clients. At NDiCare you will experience a diverse and cheerful workforce, we value experience from all walks of life. We place strong focus on inclusion and understand that everyone has their own story to tell.

Position Purpose

To assist business in recruiting and onboarding new staff, as well as ensuring business is compliant with government legislation.

Additional Purpose Responsibilities

• Ensure employee records are complete, accurate, and maintained in accordance with NDIS Practice Standards
• Ensure staff meet mandatory compliance requirements prior to commencement and during employment
• Maintain audit-ready HR and compliance systems at all times
• Support compliance with NDIS, SCHADS Award, and Fair Work requirements

Main Tasks

• Interviewing and onboarding new employees
• Ensuring employee information is up to date
• Act as the main point of contact for HR-related enquiries
• Ensuring staff have access to relevant training resources
• Conduct internal audits and prepare for NDIS audit
• Ensuring organisation is compliant with NDIS framework
• Maintain up to date and in-depth knowledge of NDIS and SCHADS award guidelines

Additional Core Responsibilities

Staff Compliance Management

• Ensure all staff have valid NDIS Worker Screening Check, Police Check, First Aid and CPR
• Maintain complete and accurate staff files
• Monitor expiry dates and notify renewals

Recruitment and Workforce Administration

• Coordinate recruitment, job postings, and screening
• Prepare employment contracts and onboarding documentation
• Maintain employee records
• Manage onboarding and offboarding processes

Compliance and Audit Readiness

• Ensure all staff records are audit-ready
• Conduct internal compliance reviews
• Support preparation for NDIS audits
• Ensure compliance with NDIS Practice Standards and SCHADS Award

Training and Certification Tracking

• Maintain training records
• Monitor compliance and certifications
• Notify management of compliance risks

HR Support

• Assist with HR administration
• Maintain workforce compliance
• Identify and report compliance risks

Skills and Experience

Essential

• Experience in HR, administration, or compliance role
• Strong organisational skills
• Strong attention to detail
• Professional communication skills

Desirable

• Experience in NDIS or community services
• Knowledge of SCHADS Award

Other Requirements

• Current Police Check
• NDIS Worker Screening Check
• Full working rights in Australia

Closing Statement

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be exhaustive. You may be required to perform other duties as requested by management.