HR Administrator

Royal Rehab; Sydney; Hybrid; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Salary packaging

Fitness passport discounts

Maxxia rewards

Career opportunities

Work-life balance

Competitive remuneration

Employee assistance program

Strong leadership

Friendly culture

Job summary

Royal Rehab is seeking a proactive HR Administrator to join our People & Culture team in Sydney. You’ll manage the employee lifecycle, prepare contracts, coordinate onboarding, and maintain accurate HR records while supporting recruitment activities.

Working on a 3-month temporary contract with hybrid arrangements, you’ll collaborate with leaders to ensure compliant, efficient HR processes and a positive candidate and employee experience within a purpose‑driven health charity.

Qualifications

• Tertiary qualifications in Human Resources, Business, or equivalent.
• Minimum 1 year experience in HR, recruitment administration, or related role.
• Experience in high-volume environments and strong attention to detail.
• Proficient with HRIS (Dayforce) and payroll/ rostering systems.

Responsibilities

• Coordinate employment lifecycle administration, including contracts, variations, and onboarding/offboarding.
• Maintain accurate employee records and HRIS data with timely compliance checks.
• Support recruitment activities: postings, applications, phone screens, candidate communications.
• Coordinate interviews, reference checks and pre-employment documentation.
• Provide administrative support to employees, managers and the People & Culture team with confidentiality.
• Support HR compliance, audits, reporting and record-keeping requirements; contribute to process improvements.

Skills

HR experience

Attention to detail

Communication skills

Time management

Autonomous

Stakeholder liaison

Education

Tertiary qualifications in HR or related field

Tools

HRIS Dayforce

Payroll systems

Job description

• Meals & Accommodation: Package up to $2,650 for dining and holidays expenses
• Maxxia Rewards: Enjoy a huge range of discounts through our salary packaging par
• EAP Support: Free, confidential counselling and wellbeing support
• Fitness Passport: Discounted access to gym and aquatic centres

• Temporary full-time opportunity (3-month contract with the possibility of extension)
• Hybrid working model, based in Milsons Point
• Salary Packaging: Package up to $15,900 of your pre-tax income and boost your take-home pay
• Fitness Passport: Discounted access to gym and aquatic centres

About us

At Royal Rehab we’re redefining health and wellbeing.

Aleading charity with over 125 years of innovation in rehabilitation and community support services, we are committed to empowering individuals to achieve their health goals through evidence-based care and lifestyle medicine.

Royal Rehab is renowned for our focus on research and innovation and sits uniquely as a provider of advanced rehabilitation and disability services including supported accommodation, private rehabilitation hospitals, a purpose-built resort for people with spinal cord injury and community services.

We offer a vibrant, inclusive culture that values your expertise.

About the role

Passionate about HR, recruitment and all things administration? Join the Royal Rehab Group as a HR Administrator and play a key role in delivering a positive employee and candidate experience across the organisation.

This is a varied, hands‑on role where you’ll support the employee lifecycle, from preparing employment contracts and coordinating onboarding to maintaining employee records and assisting with recruitment activities. Working closely with operational leaders and the wider People & Culture team, you’ll help keep HR processes running smoothly, efficiently and accurately.

If you're organised, proactive and enjoy balancing people‑focused support with administration, this is a fantastic opportunity to grow your HR experience while contributing to a purpose‑driven organisation.

Key responsibilities

• Coordinate employment lifecycle administration, including preparing contracts, managing variations and supporting onboarding and offboarding processes.
• Maintain accurate employee records and HRIS data, ensuring workforce screening checks and compliance documentation are completed on time.
• Support recruitment activities, including advertising vacancies, monitoring applications, conducting initial phone screens and communicating with candidates.
• Coordinate interviews, reference checks and pre‑employment documentation, ensuring a smooth and positive candidate experience.
• Provide responsive administrative support to employees, managers and the People & Culture team, managing enquiries and competing priorities with professionalism and confidentiality.
• Support HR compliance, audit, reporting and record‑keeping requirements, ensuring documentation is accurate and up to date.
• Contribute to HR projects, process improvements and initiatives that enhance the efficiency and effectiveness of People & Culture services.

About you

We seek an experienced and solutions focused individual with:

Essential Criteria

• Tertiary qualifications in Human Resources, Business or equivalent.
• Minimum 1 year’s experience in a human resources, people and culture, recruitment administration or related administrative role.
• Demonstrated experience working within a high‑volume environment.
• Excellent attention to detail, organisation skills and time management skills.
• Demonstrated proactive problem‑solving skills.
• Demonstrated ability to effectively liaise with internal management and other key business stakeholders.
• Demonstrated ability to work autonomously, accurately and to stringent deadlines.
• Excellent written, verbal and interpersonal communication skills.
• High level computer literacy and experience working with a HRIS, preferably Dayforce, and/or payroll or rostering systems.
• Experience preparing employment contracts, variations, onboarding/offboarding documentation and maintaining accurate employee records.
• Experience supporting recruitment activities such as vacancy advertising, candidate screening, interview coordination and candidate communication.

Desirable Criteria

• Working knowledge of the Health and/or Non‑for‑Profit industry and associated industrial awards/enterprise agreements.

Your Royal Rewards

• Salary Packaging: Lower your taxable income and increase your take‑home pay
• Benefits: Fitness Passport & HCF Private Health Insurance discounts
• Maxxia Rewards: Enjoy a huge range of discounts through our salary packaging partner
• Career growth: Genuine career opportunities
• Work life balance: Flexible work arrangements
• Salary: Competitive remuneration
• Employee Assistance Program: Access to professional counselling and coaching for you and your immediate family
• Leadership: Supportive and experienced leadership team
• Culture: Friendly and close‑knit team environment

We know diversity makes Royal Rehab a great place to work, and we are committed to building an inclusive workplace culture that reflects the people we serve. We encourage applications from all members of our community, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people with disability, and those from culturally and linguistically diverse backgrounds.

If you require any adjustments to participate equitably in the recruitment process, or to support you in the workplace should you be successful, please let us know. We are committed to creating an inclusive and accessible environment where all individuals can thrive.

The successful applicant will be required to provide and undergo pre‑employment checks including but not limited to a current criminal record check, working with children check, employment history and referee checks. Vaccination against infectious diseases is strongly encouraged.

Application Close Date: Friday 30th October 2026