Hands-on Finance Manager (Multiple Small Enterprises)

Connected Well P/L; Canowindra; Híbrido; AUD 36.000 - 55.000; A tiempo parcial

Descripción de la vacante

Connected Well Pty Ltd seeks a hands-on Finance Manager to design financial systems, maintain the chart of accounts, and oversee bookkeeping for multiple small enterprises. The role focuses on balancing accounts, coaching staff, and ensuring timely BAS compliance.

Approximately 16 hours per week, with some offsite work possible. The successful candidate will streamline processes, produce management reports, and work closely with the owner to support smarter business decisions.

Formación

• Maintain chart of accounts and bookkeeping processes.
• Coordinate GST/PAYG and BAS with accountants.
• Prepare budgets and cash-flow projections.
• Reconcile bank accounts across systems.
• Oversee accounts payable/receivable and invoices.

Responsabilidades

• Set up and maintain chart of accounts and coding standards.
• Prepare budgets and cash-flow projections.
• Reconcile bank accounts and 3-way reconciliations across systems.
• Prepare management-focused P&L and balance sheets.
• Coordinate GST, PAYG, BAS with BAS/accountants.
• Review invoices and manage AP/AR for accuracy.

Conocimientos

Bookkeeping

Cash-flow planning

Accounts reconciliation

Financial reporting

Xero

Herramientas

Xero

Descripción del empleo

Hands-on Finance Manager (Multiple Small Enterprises)

This job is partly about the design of financial systems (the chart of accounts, book-keeping processes) responding closely to the transactional realities that drive them. You understand that 'accounting' tells a story to various stakeholders, including the tax accountant, BAS accountant, the suppliers, clients & owner of each business. You appreciate that you can only claim each story is correct when the accounts are in balance without the need for journal adjustments outside of the design. You are able to investigate wrong balances, hound out errors, and make appropriate remedies, including correcting processes and coaching mistake-makers.

How much job is there, and where do I do it from? Could this job turn into a full-time job?

16 hours per week should be enough to meet current needs. We expect to see you and get to know you and you to understand what each business does. However, it would be OK to do some of the work offsite.

We really are wanting you to manage and let lesser-paid staff handle the rote aspects of the accounting machinery, so growth from an increased number of transactions is not likely to affect your role. Increasing the 'moving parts' is likely to increase demand for your services. 16hrs is for '4 moving parts'. 6 moving parts is expected, and I think we would max out at 8 moving parts ... but at 4hrs/part/week, that's pretty close to a 38-hour week. So there is potential, but it's not a promise.

What parts of financial management will I handle? And what not?

Payroll, STP, Super. But others will deal with rosters, timesheets.

Ensuring GST and PAYG is squirrelled away for the BAS or IAS, and the BAS agent does their thing right.

Ensure the ATO gets their dues ASAP, by working with our BAS accountants and Income Tax accountants.

Maintaining a calendar of recurring expenses for the purposes of cash-flow projection, and making sure that the recurrences are actually paid for.

Ensure invoices are calculated and issued correctly (ie. reflect the agreements with our clients and the costs of providing services to them).

Being responsible for bank account reconciliation (including 3-way reconciliation to multiple systems across different payment methods), approving invoices drafted by juniors. The bulk of data-entry done by others.

Setting up good cash-handling systems.

Some accounts payable (usually where the expense is a 'business level expense' (eg. iCare premiums) and unrelated to the 'operational' space of the business (that's handled by the people buying stuff). No chasing or coding of invoices other than odd ones (eg. $AUD bank-statement pre-payments of $USD 'credits' which are consumed and invoiced monthly in $USD ... the operational cost of enjoying our great phone system). No chasing invoices - you can just fold your hands and refuse to work until they've been uploaded.

Reconciliation of accounts receivable, with reference to multiple 3rd-party systems which handle medical claiming and payments. You will be supported by IT on this, who will make the data-entry of invoices and expected payments into Xero 'just happen'. But you've got to ensure the payments match up (IT can help here, too!). Collecting accounts receivable is normally handled by others since it involves medical claiming, which is its own science. You might need to help us design procedures for collecting outstanding private accounts, but you needn't actually do the collecting.

Keeping an eye on key balances, including balances that should be the same between businesses.

Chasing down irregularities of all stripes, like a fox running down a rabbit, and addressing the root mistake, not merely forcing the correct balances through 'hacks'.

Creating management-focused P&L reports, balance sheets.

Crafting the chart of accounts so that the most useful. Such as making a clear separation between costs that are the same regardless of activity, and costs that increase based on activity.

Writing down the 'coding standards' that junior staff will refer to when accounting for invoice bill lines.

Helping prepare budgets and cash-flow projections.

Document the monthly/quarterly/annual processes for each business.

Advise on streamlining the actual bank accounts to support easy (low-volume, error-free) bookkeeping and payable/receivable processes.

Keep David in the loop and maintain an open, transparent and ongoing discussion about the state of the businesses, how the books are done, how we're using the information available to us to make smarter management decisions, and what we need to do better.

This list is probably incomplete. You could maybe point out things we've have forgotten, when we interview you.

About the Businesses

Connected Well Pty Ltd provides medical and business support services to GPs (their practice of medicine) and to a separate urgent-care organisation... and some business support services to a complicated cafe. So the financial management is on behalf of our business, and the businesses of multiple clients, and the urgent-care clinic ... and the cafe.

About the Boss

David is primarily a problem-solver and technical creator, who is focused on what could be. He is correspondingly very bad at running things, and needs the right person to help. If you didn't appreciate the casual-but-detailed tone of this job ad, please don't apply.