Grants Coordinator

Art Gallery of New South Wales; Sydney; On-site; AUD 62,000 - 68,000; Full time

Job summary

The Art Gallery of New South Wales is seeking a Grants Coordinator to drive grant research, writing and submission while supporting the Head of Business Development. You will identify opportunities, develop a grants strategy and coordinate administrative tasks across the fundraising team.

Based in Sydney, you will collaborate with funders and internal stakeholders to meet ambitious fundraising targets and ensure high-quality grant reporting and governance. Pre-employment checks apply.

Qualifications

• Excellent research skills and ability to analyse information and present recommendations.
• Excellent written and verbal communications including grant and report writing.
• Administrative support experience with high level Microsoft Office and CRM skills.
• Experience coordinating reports, meetings and events with tight deadlines.

Responsibilities

• Collate, write and submit grants.
• Provide administrative support to Head of Business Development.
• Identify and prioritise grant opportunities and assist with grants strategy.
• Coordinate reports, documentation, meetings and events.

Skills

Research skills

Written communication

Verbal communication

Microsoft Office

CRM database

Confidentiality

Report coordination

Job description

Art Gallery of New South Wales – Sydney CBD NSW

Total Remuneration Package up to $70,100

Salary range ($61,761 to $68,147)

Established in 1871, the Art Gallery of New South Wales is located in Sydney’s The Domain adjacent to the Royal Botanic Garden and near the Central Business District, the Gallery acknowledges the original custodians of this land – the Gadigal people.

The Art Gallery attracts around 2.6 million visitors annually and runs Australia’s largest education program with over 90,000 student and teacher visits per year.

With our expanded campus the Art Gallery has a new state-of-the-art building located next to our existing and much-loved building. Providing us with close to double the exhibition space, the expanded Art Gallery enables us to share more art with more people and provide more family, learning and educational programming for all our audiences.

We are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Art Gallery for the future.

For more information about the Gallery and our future, please visit our website www.artgallery.nsw.gov.au.

About the Role

The Grants Coordinator is responsible for the collation, writing and submission of grants as well as providing administrative support to the Head of Business Development and wider Business Development team in order to achieve ambitious fundraising targets. This role also identifies and prioritises grant opportunities, and assists with the development of a grants strategy for the Art Gallery.

What Technical/Soft Skills you require

• Excellent research skills and ability to analyse information and present recommendations based on the outcomes of that research
• Excellent written and verbal communications skills including grant and report writing to ensure high quality of writing, correspondence and interpersonal skills when dealing with Art Gallery teams and funders
• Demonstrated success in the provision of administrative support including high level Microsoft Office skills, CRM database skills, experience in dealing with confidential and sensitive issues and people in senior roles.
• Experience in coordinating reports, documentation, meetings and events along with the ability to determine priorities in an environment of tight and conflicting deadlines, using initiative and independence.

Targeted Questions

Describe an example where you had extensive engagement with a grant maker, from identification and cultivation, through application, to stewardship of the grant (maximum of 300 words).

Describe an example where you coordinated input from multiple internal stakeholders for a major grant proposal. How did you approach stakeholder management, synthesizing information including budget, and managing deadlines? (maximum of 300 words).

Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the Government Sector Employment Act 2013, therefore you may be contacted to participate.

Pre-employment checks are a critical part of our recruitment process and can include reference checks, working with children checks, criminal history checks, medical assessments, as well as various other checks to ensure your suitability for the role. It should be noted that discretion may be granted from the Art Gallery for those with a background check record. This is dependent on the role, its requirements, and the impact it has on the Art Gallery as a whole. A risk assessment will be carried out before a determination is made in this regard. Any criminal record information is kept in the strictest confidence, is not placed on an applicant's personal file, and is destroyed within very strict timeframes.

Our commitment to Diversity, Equity and Inclusion

We are committed to building a diverse, inclusive and flexible workplace and strongly encourage applications from Aboriginal and Torres Strait Islander people, people from diverse cultural and linguistic backgrounds, people who identify as LGBTIQA+, people with a disability and other diversity groups.

We strive to achieve an inclusive and accessible experience for all candidates. If you require any adjustments at any stage of the recruitment process, please reach out to the recruitment team via ***********@ag.nsw.gov.au. You can also view our diversity and inclusion strategic frameworkhere.

Enquiries

If you require further details about this role, please contact Sarah Martin, Head of Business Development at ************@ag.nsw.gov.au.

Closing date for applications

10:00 AM 20 November 2026