Graduate Research Academic Coordinator - Austin, Northen, St Vincent's

UOM University of Melbourne; Melbourne; On-site; AUD 153,000 - 176,000; Part time

Benefits offered by this job

17% superannuation

Flexible work arrangements

Career development opportunities

Parental leave and diverse leave

Job summary

University of Melbourne invites applications for a Part Time Graduate Research Academic Coordinator in the Department of Medicine, Melbourne Medical School. You will lead graduate research coordination across St Vincent’s, Austin and Northern Health, supporting candidates, supervisors and committees to strengthen supervision quality, wellbeing and progression outcomes.

You will deliver induction, training and milestones guidance, oversee candidacy management, examinations and completions, and

Qualifications

• Hold a PhD in a relevant discipline and primary supervisor registration at the University of Melbourne.
• Bring substantial experience coordinating graduate research programs, including admissions, milestones, candidature management, examinations and completions.

Responsibilities

• Provide academic induction, training and milestone guidance for graduate researchers.
• Deliver training, mentoring and expert advice to supervisors and advisory committees on candidature, supervision quality and policies.
• Oversee advisory committees, examination processes and viva implementations with policy compliance and governance.
• Coordinate graduate researcher activities and professional development including industry engagement and placement opportunities.
• Provide pastoral care and mediation support to candidates and supervisors, promoting wellbeing and completion progress.

Skills

Graduate research coordination

Policy governance

Staff training

Education

PhD

Supervisor registration

Job description

Role type: Part Time (0.8FTE), Continuing Faculty: Medicine, Dentistry and Health Sciences Department/ School: Department of Medicine; Melbourne Medical School Salary: $152,695 - $176,055 pro rata for part-time p.a. plus 17% super Strategic leadership across St Vincent’s, Austin and Northern Health / shape HDR supervision quality and governance / high-impact pastoral and policy role

Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

You will lead graduate research coordination across three hospital sites within the Department of Medicine. You will support candidates, supervisors and committees, strengthening supervision quality, wellbeing, progression and completion outcomes. You will shape policy-informed practice and contribute to faculty and departmental strategic priorities for HDR training.

What you will deliver

• Provide academic induction, training and milestone guidance for graduate researchers across St Vincent’s, Austin and Northern Health.
• Deliver training, mentoring and expert advice to supervisors and advisory committees on candidature, supervision quality, policies and procedures.
• Oversee advisory committees, examination processes and oral viva implementation, ensuring policy compliance and robust academic governance.
• Coordinate graduate researcher activities and professional development, including competitions, prizes, industry engagement and placement opportunities.
• Provide pastoral care and mediation support to candidates and supervisors, promoting wellbeing, progress and successful completion.

You may be a great fit if you

• Hold a PhD in a relevant discipline and primary supervisor registration at the University of Melbourne.
• Bring substantial experience coordinating graduate research programs, including admissions, milestones, candidature management, examinations and completions.
• Demonstrate capability to support candidates facing academic, personal or supervisory difficulties with sensitive, appropriate interventions.
• Develop supervision capability in others through structured training, mentoring, professional development and practical supervisory support.
• Provide expert advice on complex HDR issues, including progress, supervision relationships, integrity and policy application.
• Communicate effectively with diverse stakeholders and manage committees, workshops, reporting cycles and academic activities.

For further information please refer to the attached PD.

What we offer you

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave, cultural leave, and menstruation and menopause leave.
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team

Your new team sits within the Department of Medicine, partnering closely with St Vincent’s, Austin and Northern Health. You will join a collegial academic community committed to outstanding graduate researcher experiences and outcomes. Together, you will shape high-quality supervision, strengthen research governance and contribute to strategic leadership across MDHS.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences.

Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Want to know more? For queries related to this specific position, contact Elif Ekinci by emailing [e-mail]

For questions related to our recruitment process email Walid at [e-mail]

For recruitment adjustments contact Kim Groizard on [phone] or at [e-mail] (subject: 'Recruitment Adjustments').

Applications close: 25 October. 11:55 PM; Melbourne time zone.

Position Description: JR-019335 Graduate Research Academic Coordinator - Austin, Northen, St Vincent's.pdf JR-019335 Graduate Research Academic Coordinator - Austin, Northen, St Vincent's.docx