Governance Support Officer

Muswellbrook Shire Council; Muswellbrook Shire Council; On-site; AUD 70,000 - 75,000; Full time

Benefits offered by this job

Training Courses

Flexible work arrangements

Staff discounts

Job summary

Muswellbrook Shire Council is seeking an experienced administrator to provide high quality governance support to the Council and internal committees. You will coordinate meetings, prepare agendas and minutes, track actions and ensure compliance with legislative and policy requirements to support transparent decision making.

This is a permanent full-time role (35 hours per week) with a salary range of 70,248–75,399 AUD per year, plus 12% superannuation.

Qualifications

• Governance support and minute-taking experience.
• Ability to prepare agendas and manage meeting workflows.
• Strong attention to detail in a high-governance environment.

Responsibilities

• Coordinate Council and committee meetings, including scheduling and distribution of papers.
• Assemble, manage and quality-check agendas and business papers with Chairs and directors.
• Provide internal support on agenda management software and workflows.
• Attend meetings and prepare accurate minutes, record resolutions and actions.
• Track councillor questions and ensure timely responses from officers.

Skills

Governance support

Agenda preparation

Minute taking

Deadline management

Attention to detail

Education

Tertiary qualifications in administration or public administration

Tools

Meeting management software

Job description

About The Position

Provide high quality administrative and governance support to Council and internal committees by coordinating meetings, preparing agendas and minutes, maintaining action tracking, and ensuring compliance with legislative, policy and procedural requirements to support effective and transparent decision making.

Key Responsibilities

• Coordinate Council and committee meetings including scheduling, preparation of meeting runsheets, agenda timelines, workflow management and distribution of papers
• Assemble, manage and quality-check agendas and business papers in consultation with Chairs, Directors and report authors
• Provide internal assistance and support to staff in the use of the agenda and meeting management software, including guidance on report submission, workflows, deadlines and basic system issues
• Attend meetings and prepare clear, accurate and timely minutes, capturing resolutions, decisions, councillor questions and actions, and maintain official records
• Coordinate the receipt, tracking and follow-up of councillor questions and requests arising from meetings, ensuring responses are obtained from responsible officers and issued within agreed timeframes
• Maintain and monitor action lists and resolutions, follow up with responsible officers, and support the General Manager to action resolutions, report on progress and outstanding actions to support timeliness, accountability and transparency to Councillors and the Community
• Publish agendas, minutes, resolutions and supporting documents to Council’s website
• Assist Councillors in preparing notices of motion in consultation with the General Manager and Executives

Read the Position Description and learn more about this exciting opportunity.

About You

• Tertiary qualifications in administration, governance, public administration or related discipline and/or equivalent relevant experience
• Demonstrated experience providing committee, meeting or governance support, including agenda preparation and minute-taking
• Demonstrated ability to manage multiple deadlines in a high-governance environment with strong attention to detail

What We Offer

• Permanent full time, 35 hours per week
• Salary from $70,248 to $75,399 per year (depending on qualifications, skills and experience) plus 12% superannuation
• Training Courses + Professional Development
• Flexible work arrangements with access to Indoor Accrued Time (Flexi)
• 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
• Access to EAP program for employees and their immediate family

About Muswellbrook

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger – we have space for you.