Governance Officer

Stanley International College; Perth, Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Work in modern campuses

Flexible working arrangements

Staff discounts at CU29

EAP access

Job summary

Stanley College seeks a capable Governance Secretariat to coordinate academic and corporate governance committees, ensuring cycles run to schedule and decisions are recorded and followed through.

You will work with the Quality Assurance Manager to maintain records, support chairs with papers, and help ensure governance aligns with regulatory requirements, contributing to high-quality education outcomes and strategic objectives.

Qualifications

• Qualified in business, administration, governance, education or related discipline or equivalent experience.
• Demonstrated governance/secretariat experience with committees.
• Experience preparing agendas, papers and minutes for formal committees.
• Knowledge of delegations, quorum, conflicts of interest and confidentiality.
• Strong minute-taking and report writing ability.
• High accuracy in record-keeping, version control and document management.
• Ability to manage deadlines across a cyclical committee calendar.
• Experience in Australian higher education, VET or regulated environments.

Responsibilities

• Coordinate governance bodies and meeting cycles in line with terms of reference.
• Maintain governance records, registers and terms of reference; prepare papers for chairs and members.
• Support governance reporting to QA Manager, Head of Quality and Compliance and governance bodies.
• Support Quality Management System and policy lifecycle; ensure compliance with HE Standards Framework and ESOS/National Code.
• Build relationships with academic and corporate staff, committee members and external appointees.

Skills

Governance knowledge

Minute-taking

Record-keeping

Stakeholder engagement

Organisational skills

Attention to detail

Agenda & papers preparation

Confidentiality

Deadline management

Communication

Education

Business/Administration/Governance qualification

Governance training (e.g., Governance Institute of Australia)

Tools

Governance management software

Job description

In this role, you will coordinate the College’s academic and corporate governance committees, ensuring meeting cycles run to schedule and that decisions, resolutions and actions are accurately recorded and followed through. Working closely with the Quality Assurance Manager, you will maintain governance records, registers and terms of reference, support chairs and committee members with well-prepared papers, and help ensure the College’s governance arrangements operate effectively and in line with regulatory requirements, contributing to the delivery of high-quality education outcomes and supporting the College’s strategic objectives.

KEY RESPONSIBILITIES

Governance Bodies and Meeting Cycles

• Coordinate key governance bodies, including the Academic Board, Learning and Teaching Committee, VET Council and Board of Examiners, ensuring each operates in line with its terms of reference
• Manage governance meeting cycles, including annual meeting calendars, agendas, papers, minutes, resolutions and action tracking
• Support chairs and committee members with timely, well-prepared meeting papers, and provide procedural advice on meeting conduct, quorum and voting requirements

Governance Records and Registers

• Maintain governance records and registers, including terms of reference, memberships, appointments, delegations and declarations of interest
• Record and maintain an accurate register of committee decisions, resolutions and approvals, ensuring records are complete, current and retrievable
• Maintain version control and secure storage of committee documentation, in line with the College’s document control and records management standards
• Prepare governance documentation and evidence for internal and external review, including registration, re-registration and regulatory engagement

Governance Effectiveness and Reporting

• Track governance actions and resolutions through to completion, following up with action owners and escalating outstanding or overdue matters
• Support governance effectiveness activity, including committee self-assessment, terms of reference reviews and annual reporting on governance
• Prepare governance reporting for the Quality Assurance Manager, the Head of Quality and Compliance and relevant governance bodies

Quality and Compliance Support

• Support implementation of the institutional Quality Management System, including quality assurance and continuous improvement activity relevant to governance
• Support the policy lifecycle, including consultation, approval workflows, publication and scheduled review of policies and procedures
• Ensure governance practice aligns with the Higher Education Standards Framework, the Standards for RTOs and the College’s delegations and constitutional requirements
• Build effective working relationships with academic and corporate staff, committee members and external appointees

QUALIFICATIONS AND EXPERIENCE

• Qualification in business, administration, governance, education or a related discipline, or equivalent relevant experience
• Demonstrated experience in a governance, committee secretariat or senior administrative role
• Demonstrated experience preparing agendas, papers and minutes for formal committees, and tracking resolutions and actions through to completion
• Sound working knowledge of governance principles, including delegations, quorum, conflicts of interest and confidentiality
• Strong written communication skills, with proven minute-taking and report writing ability
• High level of accuracy and attention to detail in record-keeping, version control and document management
• Proven ability to manage competing deadlines across a cyclical committee calendar
• Experience in Australian higher education, VET or another regulated environment
• Working knowledge of the Higher Education Standards Framework, the Standards for RTOs, or the ESOS Act and National Code
• Experience administering board, committee or governance management software
• Formal training in company secretarial practice or corporate governance (e.g. Governance Institute of Australia)
• Strong organisational and planning skills, with the ability to manage a recurring committee calendar end to end
• Accurate and concise minute-taking, capturing decisions, rationale and actions clearly
• Sound judgement and discretion when handling confidential and sensitive committee material
• Effective stakeholder engagement, with the confidence to work with senior staff, chairs and external members
• Systems and records literacy, with the ability to maintain registers, repositories and version control
• Problem-solving and initiative in resolving scheduling, quorum and documentation issues
• Understanding of governance accountability, including delegations, conflicts of interest and reporting obligations

Personal Attributes

• Highly organised and methodical, with a strong focus on accuracy and follow-through
• High level of integrity, discretion and professional judgement when handling confidential information
• Proactive and self-directed, anticipating requirements ahead of each meeting cycle
• Calm and adaptable under deadline pressure, with the ability to manage competing priorities
• Collaborative and service-oriented, with a genuine commitment to educational quality and good governance

WHAT WE CAN OFFER YOU

At Stanley College, you’ll be part of a people first organisation where your contribution genuinely matters. We offer a welcoming, inclusive, and collaborative workplace that supports professional growth while making a meaningful difference in students’ lives.

You’ll work alongside passionate, diverse colleagues in an environment that champions wellbeing, flexibility where possible, and recognition for your efforts. Most importantly, you’ll have the satisfaction of knowing your work directly contributes to delivering career ready education and positive outcomes for students from all backgrounds.

Employee benefits

• Work in modern and centrally located campuses
• Flexible working arrangements, where operationally possible
• Staff discounts at CU29
• 24/7 access to a confidential Employee Assistance Program (EAP)

EQUAL OPPORTUNITY STATEMENT

At Stanley College, we recognise that our people are our greatest asset. Inclusion is good for our team, our students, and the wider community. We are committed to treating all applicants and employees fairly and equitably, regardless of gender, gender identity or expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.

We strive to provide equality of opportunity and an inclusive experience for everyone who works at Stanley College.

Please note: Successful candidates will be required to undergo a National Police Records Check prior to commencing employment.

Company Overview

With campuses across Perth and Adelaide, Stanley College is a leader in high-quality education and training. We create a dynamic, inclusive environment where students gain the skills, confidence, and knowledge to excel. Committed to excellence, innovation, and compliance, we shape future leaders and industry-ready professionals.