Governance Administrator

Austal; City Of Cockburn; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Career advancement

Job summary

Austal Defence Australia (ADA) is seeking a Governance Administrator to provide administrative and coordination support to governance forums underpinning the Strategic Shipbuilding Agreement. You will facilitate governance meetings, support forums, maintain records, take minutes, track actions and ensure documentation is compliant, accurate, and up to date.

Responsibilities include maintaining governance records, preparing reports and briefing papers, and responding to enquiries from internal

Qualifications

• Previous experience in admin governance or compliance role.
• Experience coordinating meetings and minutes.
• Proficient in document and record management.
• Eligibility for Defence Security Clearance.

Responsibilities

• Support the implementation and ongoing governance frameworks, policies and procedures.
• Maintain governance registers, including policies, delegations, conflicts of interest and compliance obligations.
• Coordinate governance and committee meetings.

Skills

Administrative experience

Governance & compliance

Meeting coordination

Communication skills

Document management

Tools

Microsoft 365

Job description

About the Opportunity

As the Governance Administrator for Austal Defence Australia (ADA), you'll be responsible for providing administrative and coordination support to the Governance forums that underpin the Strategic Shipbuilding Agreement.

The role will be responsible for facilitating governance meetings, supporting forums and forum member activities, maintaining governance records, minute taking, action tracking and ensuring documentation is compliant, accurate, accessible, and up to date.

About Austal

Austal is Australia's global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world's leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We're driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What's Involved

• Support the implementation and ongoing frameworks, policies and procedures
• Assist in maintaining governance registers, including policies, delegations, conflicts of interest and compliance obligations
• Coordinate governance and committee meetings
• Prepare and distribute agendas, meeting papers, and supporting documents
• Maintain governance records, databases, and document management systems
• Ensure records are retained and managed in accordance with legislative and organisational requirements
• Work with forum members and SME's to prepare reports, briefing papers, and governance-related correspondence
• Maintain reporting calendars and support the preparation of regular governance reports
• Provide administrative support to governance forums and working groups
• Respond to governance related enquiries from both internal and Commonwealth stakeholders

You'll Need

• Previous experience in an administrative, governance, compliance, legal or corporate support role
• Demonstrated experience coordinating meetings and preparing agendas and minutes
• Strong understanding of document and record management practices
• High level of proficiency in Microsoft 365 applications
• Excellent written and verbal communication skills
• Experience producing high-quality, professional documents including reports, proposals, and presentations
• Experienced in using advanced features as mail merge for mass communications and creating and utilising templates to ensure brand consistency
• Eligibility for a Defence Security Clearance

Why Join Us?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Learn more at Careers at Austal Australia | Austal: Australia