GAZ - APS 4 - QLD - Court Support Coordinator

Federal Court of Australia; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Federal Court Australia is seeking an experienced administrator to manage courtroom allocations in the Queensland Registry. You will oversee a small team of casual court officers, coordinate daily court lists, and ensure smooth in-court technology operation, including liaising with transcription services and other providers.

You will work with judicial staff and external agencies, providing training on in-court processes and videoconference procedures, and handle related administrative duties in

Qualifications

• Strong administrative and organisational skills with attention to detail and ability to work under pressure in a high-volume environment.
• Ability to lead, train, develop, and performance manage a team.
• Excellent relationship management and interpersonal skills, including dealing with judicial officers and staff.
• Ability to work with minimal supervision within an operational team.

Responsibilities

• Prepare for and manage courtroom allocation in the Queensland Registry, including daily court list publication.
• Manage a team of casual court officers, allocating work and providing training.

Skills

Administrative skills

Organisational skills

Leadership

Communication skills

Problem-solving

Tools

In-court technology

Videoconference systems

Job description

• Non-ongoing / Ongoing, Full-Time

Position Overview

The position is responsible for the day-to-day management, allocation and functioning of Federal Court courtrooms and hearings. As hearings at the Federal Court fluctuate depending on judicial listings and requirements, the position is also responsible for the allocation and management of a small team of casual court officers. The position reports directly to the Team Leader, National Court Support

Position Duties

• Prepare for and manage all aspects of courtroom allocation in the Queensland Registry, including preparation and publication of the daily court list;
• Managing a team of casual court officers, including allocation of work, training, and administrative support;
• Oversight of in-court technology, including liaising with chambers staff, the onsite transcription service and other technology providers;
• Communicating and coordinating attendance of litigants with external agencies, including government agencies such as immigration detention centres;
• Provide training and support for in-court processes, including opening and closing court, swearing in witnesses, and videoconference process;
• Corresponding with practitioners and legal support staff in relation to videoconference procedure, including related administrative process;
• Provide assistance and coordination with Court events, including seminars, webinars and ceremonial/formal occasions;
• Other administrative duties, for instance the allocation of courtrooms, mediation suites and visiting chambers, as required.

As such, the candidate will be required to take ownership of, and responsibility for, the ongoing and changing nature of the role. The ability to liaise effectively with the Judiciary and their staff in relation to their courtroom requirements will be key. Other competencies can be found in the work level standards for this classification.

Selection Criteria

• Strong administrative and organisational skills with demonstrated attention to detail and a capacity to perform effectively under pressure in a high-volume environment;
• Ability to lead, train, develop, and performance manage a team;
• Relationship management capacity, including an ability to communicate effectively with people at all levels, including judicial officers, as well as strong interpersonal skills, including a proven ability to manage stressful and/or conflict situations in a professional manner, on a continual basis.
• Ability to work with minimal supervision and as a member of an operational team;
• Initiative, adaptability and sound problem-solving skills, including in relation to technology.

Artificial Intelligence (AI) in recruitment

Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised.
Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience. For more information, see: Principles for candidate use of AI in Recruitment

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

• Australian citizenship – the successful applicant must hold Australian citizenship;
• Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the course of their employment;
• Health clearance – the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you. have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Application Close: 30 October 2026 at 11:30 pm (ADST)

Aboriginal and Torres Strait Islander people are strongly encouraged to apply

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