Fund Administration Associate(Graduate Program)- Multiple Positions

Apex Group; Sydney; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive remuneration

Structured training and development

Exposure to multiple business units

Global company with CSR

Job summary

Apex Group in Sydney invites graduates to join its Finance Graduate Programme, offering a structured rotational experience across fund administration and financial operations. Participants will gain exposure to transaction processing, reconciliations, reporting, onboarding and client and investor servicing while building technical capability and commercial understanding.

The programme stresses curiosity, initiative and learning with mentorship from across Apex's global business.

Qualifications

• The candidate has recently completed or is nearing completion of a tertiary qualification in finance, accounting, commerce or related discipline.
• Genuine interest in finance, investment operations and client service.
• No prior fund administration experience required.
• Positive attitude, curiosity and eagerness to learn.
• Strong numerical accuracy and attention to detail.
• Clear written and verbal communication; collaborative mindset.

Responsibilities

• Participate in structured training, coaching, shadowing and assignments.
• Support routine operational activities under supervision following procedures and controls.
• Maintain accurate records and meet quality/ turnaround standards.
• Collaborate with teams and understand handoffs across units.
• Protect client and investor information with confidentiality and security.
• Identify process risks or errors and seek guidance when needed.
• Contribute ideas for service, efficiency and process improvements.
• Take ownership of personal learning objectives and development.
• Assist with custody, unit pricing, fund accounting, onboarding, and registry tasks.

Skills

Finance basics

Reconciliation

Attention to detail

Data entry

Communication

Learning mindset

Teamwork

Confidentiality

Education

Tertiary qualification in finance or related

Job description

Fund Administration Associate(Graduate Program)- Multiple Positions

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Fund Administration Associate (Graduate Program)- Multiple Vacancies

Location: Sydney

Description

The Finance Graduate Programme offers an opportunity to build a broad foundation in fund administration and financial operations through a structured rotational programme across Apex Group’s business functions. Graduates will undertake operational responsibilities while gaining exposure to different aspects of fund administration, including transaction processing, reconciliations, reporting, onboarding and client and investor servicing. The programme aims to develop technical capability, professional judgement and commercial understanding and is suited to individuals who demonstrate curiosity, initiative and a strong willingness to learn. Prior industry experience is not essential.

What you will be doing

Participate actively in structured training, coaching, shadowing and practical assignments

Support routine operational activities under appropriate supervision, following documented procedures, controls, and escalation pathways

Maintain accurate records, check work carefully and meet agreed quality and turnaround standards

Collaborate with colleagues and build an understanding of handoffs between teams

Manage client and investor information with care, respecting confidentiality, privacy and information security requirements

Identify process questions, operational risks, or errors promptly and seek guidance rather than making unsupported assumptions

Contribute ideas for service, efficiency, and process improvements

Take ownership of personal learning objectives, feedback and professional development

Various Business Units & Key Deliverables

Custody: Assist with daily cash and asset reconciliations, settlement monitoring, transaction processing and the investigation of unmatched trades and reconciliation breaks

Unit Pricing: Assist with the daily calculation and review of fund valuations and unit prices, including checking cash balances, investment holdings, market prices, corporate actions and investigating pricing exceptions

Fund Accounting: Support the preparation of journals, general ledger reconciliations, accruals, management accounts and financial statements, including month end and year end reporting activities

Client Relationship Management and Onboarding: Assist with new client and fund onboarding, preparation and review of documentation, coordination of due diligence requirements, client reporting and responding to operational queries.

Unit Registry: Process investor applications, redemptions and transfers, maintain investor records, assist with distribution processing, complete registry reconciliations and support investor reporting.

Contact Centre: Respond to investor and adviser enquiries via phone and email, assist with account and transaction queries, maintain accurate records of interactions and elevate complex matters in accordance with established procedures

Skills Required

Recently completed, or nearing completion of, a tertiary qualification in finance, accounting, commerce, business, economics, or a related discipline.

Genuine interest in financial services, investment operations and how businesses serve clients.

No prior fund administration or financial services experience required

Positive attitude, curiosity, and enthusiasm for learning unfamiliar work

Accountability, reliability, and willingness to follow through on commitments

High attention to detail and care with numerical information

Clear written and verbal communication, active listening, and confidence asking questions

Collaborative mindset, respect for others and readiness to work across different team

Adaptability, resilience and openness to feedback and change

Sound judgement, integrity, discretion, and a willingness to raise concerns

Practical problem solving, organisation and ability to prioritise with guidance

A client service mindset and commitment to continuous improvement

What you will get in return

A genuinely unique opportunity to be part of an expanding large global business

Competitive remuneration commensurate with skills and experience

Training and development opportunities

Exposure to a range of operational and client-facing functions

Structured onboarding, practical training, and access to experienced team members

Regular feedback and opportunities to develop technical, interpersonal, and professional skills

A supportive environment in which questions, initiative and learning are encouraged

Opportunities to build an understanding of fund administration processes and the coordination of service delivery across different teams

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

“Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside country for the purpose of this recruitment.”