Fleet Procurement & Administration Lead

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Victoria State Emergency Service (VICSES) is seeking a Fleet Coordinator to provide end-to-end administrative and coordination support for the organisation's fleet management. The role oversees fleet leasing procurement, vehicle ordering, invoice reconciliation, and liaison with leasing providers.

It also manages fleet disposals and ensures records and systems are accurate and compliant. The position involves collaboration with the Fleet Services Manager, insurers, dealerships, and internal

Qualifications

• Experience with fleet leasing procurement and administration.
• Ability to liaise with leasing providers, insurers, dealerships, and internal stakeholders.
• Manage fleet insurance and registration activities and fleet systems.

Responsibilities

• Provide end-to-end administrative and coordination support for VICSES fleet management.
• Procure fleet leasing and manage vehicle ordering through leasing arrangements.
• Reconcile invoices and liaise with leasing providers and insurers; maintain accurate fleet records.
• Support forward planning for future vehicle orders and manage fleet disposals in accordance with policy.

Skills

Fleet management

Procurement

Administration

Stakeholder liaison

Insurance & registration

Record keeping

Systems management

Tools

Fleet management software

Job description

Victoria State Emergency Service (VICSES) is seeking a Fleet Coordinator to provide end-to-end administrative and coordination support for the organisation's fleet management. The role oversees fleet leasing procurement, vehicle ordering, invoice reconciliation, and liaison with leasing providers.

It also manages fleet disposals and ensures records and systems are accurate and compliant. The position involves collaboration with the Fleet Services Manager, insurers, dealerships, and internal