Fleet Coordinator | Timbertop

Geelong Grammar School; Mansfield; On-site; AUD 65,000 - 90,000; Full time

Job summary

Geelong Grammar School’s Timbertop campus seeks a proactive Fleet Coordinator to oversee all fleet and equipment. You will schedule movements, maintenance, and servicing to support the Timbertop Programme, while maintaining safety, compliance, and efficient operations.

You will manage vehicle bookings, driver duties, and budgets, building strong relationships with Timbertop staff, service providers, and campus partners to ensure reliable transport for students and staff.

Qualifications

• Experience coordinating transport fleets and related assets.
• Ability to manage budgets and expenditure for vehicle fleets.
• Knowledge of fleet compliance and safety standards.

Responsibilities

• Ensuring day-to-day vehicle movements, maintenance and servicing align with Timbertop Programme.
• Managing daily vehicle checks, servicing schedules and compliance requirements.
• Maintaining vehicle registrations, insurance and related documentation.
• Coordinating vehicle bookings to support Timbertop Programme needs.
• Overseeing fuel infrastructure and procurement for campus operations.
• Managing driver assessments, training records and licencing details.
• Coordinating driver duties including hikes, trips and service runs.

Skills

Fleet management

Budget oversight

Driver training

Regulatory compliance

Tools

Fleet management software

GPS/Tracking systems

Job description

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff, and the community. We believe in prioritising wellbeing, adventure, creativity, and academic rigour, and we value wisdom.

Timbertop(approximately 245 students) is a boarding campus for all Year 9 students,locatednear Mt Buller in Victoria's Alps.All teaching staff live on thecampusand students spend the entire year at Timbertop taking part in hiking, recreational and community service activities.

About the role:

The Timbertop Fleet Coordinator is responsible for overseeing all Timbertop fleet and equipment including fleet movements, servicing, and maintenance scheduling. The role is proactive with maintaining strong relationships with our Timbertop staff and service providers and support with vehicle and equipment requirements.

Key responsibilities include:

• Ensuring the day-to-day activities of vehicle movements, maintenance and servicing are scheduled in accordance with the Timbertop Programme
• Managing the daily checks of all vehicles and trailers, undertaking periodic safety checks, coordinating all servicing and repair activity for all vehicle fleet, ensuring compliance, accreditations and high standards are met
• Maintaining all vehicle and trailer registrations, compliance, and insurance requirements
• Coordinating the vehicles booking system ensuring vehicle numbers and availability support the requirements of the Timbertop Programme
• Overseeing campus fuel requirements and infrastructure including monitoring fuel supply, usage and any required servicing or repair to fuel infrastructure
• Managing the Timbertop driver assessment and review process, including driver training, record keeping of licencing, driver levels and other details
• Coordinating and undertaking driver duties including but not limited to Hike pick up/drop offs, community services, ski programmes, truck runs, student trips and other driving duties as required
• Procuring services and managing allocated vehicle budget expenditure targets
• Developing effective working relationships with key stakeholders, service providers, Timbertop staff external departments and authorities, internal management and various departments of the School
• Other duties commensurate with the role may be assigned by the School.
  

Applications close at 5:00pm on Tuesday the 29th of September 2026.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on theGGS website, under ‘Student Safeguarding’.TheSchoolexpects that all staff members (and School Community members)comply withthe Student Safeguarding Framework policies and procedures and theChild Safe Standards, as applicable to their role. Any queries in respect of this Framework or the School’s expectations should be directed to ************@ggs.vic.edu.au.