Finance & Operations Manager

Wild Women On Top Pty Ltd; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid working

Flexible work hours

Training opportunities

Travel opportunities

Ownership and impact

Job summary

Wild Women On Top is seeking an experienced Finance & Operations Manager to lead financial reporting, budgeting and systems at our Sydney HQ. You’ll own the end-to-end finance function, drive efficiencies, and partner with leadership to improve business performance.

You’ll oversee payroll, GL integrity, compliance, and cross‑functional initiatives while supporting strategic decisions in a fast‑paced, nonprofit events organisation. Hybrid work is available in Sydney's Northern Beaches.

Qualifications

• 5-10+ years' experience in finance, accounting and/or operations roles.
• Strong technical accounting and financial management capability.
• Experience owning end-to-end finance, including payroll.
• Proven budgeting, forecasting, and financial modelling skills.
• Strong systems experience with Xero and modern office software.
• Proficiency in operations management and implementing effective systems.
• Experience in nonprofit, fitness, or event management industries is valued.
• Rights to live and work in Australia.

Responsibilities

• Own the full finance function (including bookkeeping).
• Manage accounts payable/receivable, payroll, and bank reconciliations.
• Deliver monthly P&L, Balance Sheet, and cashflow reporting.
• Maintain general ledger integrity and month-end processes.
• Oversee banking, payments, and working capital management.
• Liaise with external accountants for compliance.

Skills

End-to-end finance

Budgeting

Forecasting

Financial modelling

Xero

Power BI

Payroll

Financial reporting

Systems optimisation

Education

Bachelor's degree in Finance/Business/Accounting

Tools

Xero

Microsoft 365 (incl Copilot, Planner, Loop)

Power BI

Dext

Funraisesin

Job description

Join the Wild Women team! We're looking for an experienced, hard-working Finance & Operations Manager who's ready for their next challenge…

Role: Full-time (37.5hrs per week).
Location: Brookvale, Sydney NSW. We love flexibility and offer hybrid working, but this role is Sydney-based so please only apply if you'll also love working in our Northern Beaches HQ!
Salary: Negotiable + Super + fab employee perks

About Us

We're Wild Women On Top, a purpose-led organisation inspiring women to embrace health, fitness and connection through nature and epic shared hiking adventures.

We're best known for Coastrek , Australia's iconic team hiking and fundraising challenge, which has motivated over 90,000 women (and men!) to hike our most stunning coastal trails and beaches whilst raising funds for charity. Based on principles of fun, fitness, friends and fresh air, Coastrek encourages thousands of participants to improve their health every year while fostering a sense of community - and together our community has raised nearly $60 million dollars for our charity partners.

We are a small, high-impact and values-driven team with a bold vision: to create a healthier, happier world through outdoor adventure, community and meaningful experiences.

About the Role

Join an exciting passionate team who work to inspire and empower women to transform their lives through shared hiking adventures for good! We're recruiting for a full-time Finance and Operations Manager to join our team in a hands‑on role at the heart of our organisation.

Reporting to the CEO, the Finance and Operations Manager will oversee and enhance operational processes, manage financial activities, and ensure adherence to regulatory and organizational policies. Daily responsibilities include handling financial reporting, budgeting, and accounting, as well as implementing efficient operational workflows. This role will play a key part in optimizing management systems and collaborating closely with team members to achieve organizational goals.

This role is for you if you are an experienced hands‑on Finance Manager who thrives in a dynamic, purpose‑led environment. You'll enjoy rolling up your sleeves to manage the finance & ops functions of a fast‑paced national charity hiking events organisation, while also contributing strategically to business performance. This position may involve out‑of‑hours events and activities. You'll be notified of this beforehand where possible.

• Own the full finance function (including bookkeeping)
• Manage accounts payable and receivable, payroll, and bank reconciliations
• Deliver accurate monthly P&L, Balance Sheet, and cashflow reporting
• Maintain general ledger integrity and manage month‑end processes
• Oversee banking, payments, and working capital management
• Liaise with external accountants to ensure legal compliance

Budgeting, Forecasting & Business Insights

• Lead annual budgeting and rolling forecasts
• Prepare and maintain cashflow forecasts aligned to event cycles
• Collaborate with leadership on event performance, pricing, and margins
• Deliver financial modelling for new initiatives and strategic decisions
• Support budget holders with insights, reporting, and accountability

Reporting & Systems Ownership

• Own and optimise financial systems (e.g.Xero, Spotlight, Dext)
• Deliver clear, insightful reporting dashboards and analysis
• Improve financial processes, automation, and data integrity
• Ensure systems are scalable and fit‑for‑purpose

Compliance & Risk Management

• Ensure compliance with ATO, BAS, GST, payroll tax, and superannuation requirements
• Manage relationships with external accountants, auditors, and advisors
• Maintain internal controls and financial policies
• Identify and mitigate financial and operational risks

People & HR Support

• Process monthly payroll and ATO compliance including STP2
• Support recruitment coordination and onboarding
• Assist with performance review cycles and HR processes
• Maintain HR policies and ensure compliance with awards and legislation
• Act as a trusted point of contact for team members on HR‑related matters

Operations & Leadership Support

• Support the CEO with financial insights and decision‑making
• Contribute to operational planning and continuous improvement
• Assist with cross‑functional initiatives as the business grows
• General office management including facilities
• Participate in key event periods where required

About You:

• 5-10+ years' experience in finance, accounting and/or operations roles
• Strong technical accounting and financial management capability
• Experience owning end‑to‑end finance, including payroll
• Proven budgeting, forecasting, and financial modelling skills
• Strong systems experience and competency. (Essential: Xero & Microsoft Office 365 inc CoPilot, Planner, Loop, Power BI, MS Dynamics. Desirable: Funraisn, Stripe, Dext)
• Proficiency in operations management and a proven ability to implement effective operational systems.
• Strong analytical skills to evaluate data, identify trends, and make informed business decisions.
• Expertise in finance and accounting, including bookkeeping, budgeting, and cash flow management.
• Experience with financial reporting, such as preparing financial statements and compliance documentation.
• Strong interpersonal communication and leadership capabilities.
• Prior experience in nonprofit, fitness, or event management industries highly regarded.
• Experience partnering with non‑finance stakeholders
• Bachelor's degree in Finance, Business Administration, Accounting, or a related field.
• Right to live and work in Australia.

Success Criteria:

• Commercial and strategic thinker with strong problem‑solving skills
• Highly organised with strong attention to detail
• Proactive and hands‑on, comfortable owning the detail
• Strong communicator who builds trust and influences effectively
• Calm under pressure in a fast‑paced, event‑driven environment
• Passionate about purpose‑led business and making an impact

At Wild Women On Top you'll enjoy:

• The chance to work with an awesome, friendly team committed to making a difference
• Hybrid working plus flexible work hours and leave arrangements
• Healthy workplace with a culture of collaborative teamwork and excellence
• Training and travel opportunities
• The opportunity to shape and improve business operations
• A role with real ownership, variety, and impact

Please note: You must have a right to live and work in Australia to apply for this position. Only candidates who are currently living in Australia will be considered.

Here's a little taste of what we do!