Finance & Billing Administrator (Part-Time) - Projects Across Australia

UGL Pty Limited; Australia; Hybrid; AUD 42,000 - 70,000; Part time

Benefits offered by this job

Hybrid work environment

Medibank Corporate discount

AIA Vitality membership

Salary Continuance Insurance

Fitness First & Virgin gym discounts

16 weeks primary carer paid parental/b

One Rewards Retail Discount

Job summary

UGL Pty Limited is seeking a Finance Administrator on a part-time basis to support cost administration, invoicing and reporting across projects in Australia.

You will work with project teams, procurement and finance to ensure accurate cost capture, timely billing and reconciliations, with a flexible hybrid work setup.

Qualifications

• Experience in finance administration, project administration or billing support.
• Strong attention to detail with ability to manage priorities and deadlines.
• Experience invoicing, reconciliations, project cost reporting and financial transactions.
• Excellent communication and stakeholder management.

Responsibilities

• Provide cost administration, billing and invoicing support across multiple projects.
• Review and reconcile project costs for accurate reporting and client billing.
• Process goods receipts, finance transactions and month-end activities.
• Investigate invoice, vendor and cost discrepancies; support project teams.

Skills

Finance administration

Project administration

Billing support

Invoicing

Reconciliations

Stakeholder management

Excel

Tools

SAP

Job description

Finance Administrator (Part-Time, 3-4 Days Per Week) Brisbane, Mackay, Melbourne or Perth

UGL is a leading provider of end-to-end engineering, construction and maintenance services across some of Australia's most important infrastructure. We partner with major clients across transport, energy, utilities, defence and resources to deliver projects that keep communities moving and connected.

Why this role

• Flexible part-time position (3-4 days per week)
• Support a diverse portfolio of projects across Australia
• Join a collaborative and supportive finance administration team
• Hybrid working options and flexibility around working hours

About the role

You’ll join our Corporate Services Finance team, supporting project teams across Australia with cost administration, billing and finance transactional activities. Working closely with project managers, finance teams, procurement and operations, you’ll help ensure project costs are accurately captured, reconciled and billed. This is a varied role that combines finance administration, reporting, invoicing and stakeholder coordination. The team prides itself on working together, supporting one another during busy periods and delivering accurate outcomes for our projects and clients.

Key responsibilities

• Provide cost administration, billing and invoicing support across multiple projects
• Review and reconcile project costs to ensure accurate reporting and client billing
• Process goods receipting, finance transactions and month-end activities within required deadlinesInvestigate and resolve invoice, vendor and cost discrepancies
• Build strong working relationships with project teams, procurement, finance and external vendors

What we offer

• Flexible hybrid work environment
• Medibank Corporate discount
• AIA Vitality membership
• Salary Continuance Insurance
• Fitness First & Virgin gym discounts
• 16 weeks primary carer paid parental leave
• One Rewards Retail Discount and Cashback Program

About you

• Experience in finance administration, project administration, cost administration or billing support
• Strong attention to detail with the ability to manage competing priorities and meet deadlines
• Experience with invoicing, reconciliations, project cost reporting and financial transactions
• Strong communication and stakeholder management skills, with the ability to build positive working relationships
• Intermediate Excel skills, with SAP experience highly regarded

About us

UGL is a well-known and respected provider of end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world's largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity in the backgrounds, ideas, work styles and perspectives of our people. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and completion of a medical questionnaire.