Finance and HR Support

Department of Education Victoria; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Education Victoria – Rosanna VIC is seeking a skilled Administration Finance Officer to support the Business Manager with CASES21 finance data, Accounts Payable/Receivable, and bank reconciliations. You will help monitor budgets and provide timely financial reporting to staff.

The role also manages asset information in AIMS, supports Edupay payroll processing, and provides back-up reception and first-aid.

Qualifications

• Experience with school financial workflows and DET policies.
• Ability to process financial transactions with accuracy.

Responsibilities

• Assist with Accounts Payable/Receivable in CASES21 Finance.
• Support bank reconciliations and budget monitoring for reporting.
• Manage AIMS asset information and liaise with Maintenance Co-ordinator.
• Support Edupay payroll processing and staff HR enquiries.
• Provide back-up reception and First-Aid assistance.

Skills

Accounts Payable/Receivable

Budgeting

Reconciliations

HR/payroll processing

Reception & First-Aid support

Tools

CASES21 Finance

Compass

AIMS

Edupay

Job description

Department of Education Victoria – Rosanna VIC

5d ago , from Department of Education & Training Victoria

Banyule Primary School is in Rosanna, Victoria.

Our vision is to have an inclusive and caring community, working together to enable all students to thrive academically, socially, and emotionally. Our values are: Respect, Responsibility, Care and compassion and Doing your best. These values form the basis for social expectations throughout the school. We also have four learner values that underpin our teaching philosophy: Mistake Makers, Effort Generators, Curious Creatures and Feedback Seekers.Together, these eight values¿ help us to create a positive culture where learning and wellbeing are embraced. We place a great emphasis on student welfare and wellbeing, with all staff working to ensure our students are equipped with the skills for academic, personal and social growth.

In 2026 our enrolment number is 629 with 27 classes. The staffing profile comprises of 32.2 fulltime equivalent Range 2 teachers and 4.4 equivalent Range 1 teachers. There are 8.4 full-time equivalent Education Support personnel which includes classroom integration, office administration, maintenance and first aid staff. The leadership profile consists of one Principal, two Assistant Principals, two Learning Specialists and one Leading Teacher. The leadership team is focussed on school improvement and together this team is responsible for leading change and improvement to achieve school goals and targets.

Specialist subjects include Physical Education, Visual Arts, Performing Arts, (STEAM for P-2), and Languages-Mandarin.

The school site is well appointed; our facilities include both new and refurbished classrooms, a competition sized gymnasium, synthetic turf oval, a large outdoor shelter, shaded seating areas and well-equipped classrooms.

The parent community, including School Council, is positive and supportive. Together, we work in partnership to ensure the best possible outcomes and learning environment is maintained.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated high level organisational skills, including the capacity to prioritise workflows.

SC3 Demonstrated capacity to work and collaborate with others, and communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position, in particular the use of CASES21 Finance, Compass, and AIMS and Edupay, School Local Payroll as per DET policy and guidelines.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

The core of this role is assisting the Business Manager with the school's financial data within Cases21, in accordance with DET policies and guidelines. This will include Accounts Payable,Accounts Receivable, bank reconciliations, budget monitoring and supporting the Business Manager to provide timely financial reporting and advice to staff.

The position is also responsible for maintaining all maintenance information in the Asset Information Management System (AIMS).

The position also provides back-up to other Administration staff in need, including reception duties and First-Aid.

Responsibilities

Accounts Payable/Receivable

• Supports the processing of Creditor invoices into CASES when needed
• Receipting of family payments (Compass)
• Purchase orders - raising / matching in Compass or manually and procurement documents as required
• CommBiz Weekly Payment runs - direct deposits, BPay
• Creditor enquires/calls
• AIMS System management - orders, and liaising with Maintenance Co-ordinator
• Westpac Purchase cards processing and reconciling support when needed
• Journals to correct coding errors
• Have a clear understanding of Cases21 Finance within DET policy and guidelines, in particular Procurement compliance.

Edupay / School Local Payroll

• Support Business Manager with routine HR management and enquiries
• Processing of fortnightly school council employees¿ timesheets into Edupay. Generate certification payroll reports
• Follow up on staff absences and entries

General Administration Support

• Backup support to other Administration staff answering telephone, providing reception and first-aid support for students if needed.

Other

• Other duties as required by the Principal/Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx