Ed Support Level 1-Range 3 Finance Officer

Department of Education Victoria; Bacchus Marsh; On-site; AUD 75,000 - 105,000; Full time

Job summary

Department of Education Victoria in Bacchus Marsh seeks an Ed Support Level 1-Range 3 Finance Officer to manage school budgets and financial processes in our regional office.

You will work with the leadership team, oversee funds, grants, and reporting, and contribute to procurement compliance while pursuing professional development.

Qualifications

• Demonstrated working knowledge of school budgeting and reporting.
• Knowledge of DOE financial management requirements and procurement policies.
• Ability to work independently and as part of a team with accuracy in finance/admin tasks.
• Strong organisational, written and verbal communication skills; able to prioritise.
• Ability to provide advice and support to school management.
• Commitment to ongoing professional learning and growth.

Responsibilities

• Monitor annual budgets and financial statements; support financial decisions.
• Prepare funding submissions for leadership and school council.
• Direct school accounting processes; manage funds according to Treasury rules.
• Advise staff on budget spending for faculties and programs.
• Administer government grants and other school income.
• Manage fundraising activities.

Skills

Budgeting

Financial systems

Procurement policies

Independence

Teamwork

Communication

Professional development

Tools

C21 Finance and Administration

Compass

DOE procurement systems

Job description

Ed Support Level 1-Range 3 Finance Officer

Department of Education Victoria – Bacchus Marsh VIC

1d ago , from Department of Education & Training Victoria

Established in 1921, Bacchus Marsh College has a long and proud history with strong community links and partnerships. The College is an integral part of the community and the past record of our students in academic, cultural and sporting fields is noted with pride.

Ourpurpose is to inspire all members of the Bacchus Marsh College community to be lifelong learners. We are open to all by being inclusive. We have strong teacher efficacy - each and every student can and will learn from us. Our students strive to achieve their best and build resilience for the challenges that the future will bring.Our College values are Respect, Responsibility and Effort.

Being the only state secondary school servicing the town, Bacchus Marsh College provides a comprehensive and inclusive curriculum with a range of pathways to meet the interests and needs of a wide variety of students. Literacy, numeracy and ICT are integrated into the teaching and learning program, and a wide range of VCE and VET studies are offered to our senior students, including VCE VM provision, and access to School Based Apprenticeships.

`The Avenue' is an example of an alternate program that we offer to cater for our students and can include blended learning options to meet individual student needs. We also have a diverse range of extra-curricular activities on offer.

Ecolinc, a state-wide specialist science and mathematics centre, is an important part of the College, providing our students and staff with a range of opportunities to enhance levels of engagement and learning in science and mathematics. We work in conjunction with the local Shire to operate joint use facilities, including a Recreation Centre. We have invested into ICT infrastructure and have developed a genuine 1:1 Netbook program. Following capital works, our College now boasts state-of-the-art facilities including a Science, Technology and Year 9 Learning Community Centre; a Materials Technology facility including a project yard; Food Technology, Hospitality and VCE VM spaces; a dedicated space for our `Avenue' program; and an extension to Ecolinc. Our Library Resource and Study Centre has been modernised with further plans for refurbishments and the redevelopment of our oval and recreational spaces.

Our College operates in Learning Communities (Year 7 & 8, Year 9, and Years 10-12) to ensure the development of all students, academically and socially. We believe that quality relationships based on inclusiveness and mutual respect between parents, teachers and students are the key to us achieving our purpose. We continue to implement School-wide Positive Behaviours Support and Respectful Relationships and are committed to continuing to utilise this evidence-based framework for positive outcomes.

We have made significant strides forward in recent time, with our achievement and opinion data showing signs of improvement, and our Staff Opinion Survey data is indicating improvement in the key areas, including Learning. This suggests that the work that we are doing as a staff in Professional Learning Teams and the like, is having a positive effect on teaching and learning at the College.

The College is within walking distance (approximately 150m) to the Bacchus Marsh Railway Station (Ballarat / Melbourne line). This provides easy access to the school via public transport for teachers from Ballarat or Melbourne.

Selection Criteria

1. Demonstrated working knowledge of school budgeting; including report production, the interpretation and analysis of reports and DOE financial managementrequirements.

2. Demonstrated knowledge and experience in respect to financial management records systems, DOEprocurement policies and procedures, C21 Finance and Administration, Compass or other similar systems.

3. Demonstrated ability to work independently and as an effective team member, displaying initiative and accuracy infinancial and administrative functions.

4. High level organisational skills andwritten and verbal communication skills, including the capacity to prioritise work flows to adapt to and manage change in the workplace.

5. Demonstrated capacity to provide advice and support to management in respect to the work area.

6. Demonstrated commitment to professional learning and growth for both self and others.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Monitor annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx