Finance And Administration Officer - New Colombo Plan (Ncp), Program Support Unit (Psu)

Everi Pty; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Palladium is seeking a Finance and Administration Officer to support the New Colombo Plan Secretariat. The role delivers efficient financial operations, grants disbursement, and reporting across the program, ensuring compliance with governance standards and financial controls.

You will assist with monthly financial reports, audit preparation, and stakeholder coordination, contributing to high-quality administrative support for EOIO 1 and EOIO 2 outcomes.

Qualifications

• Bachelor's degree in business, commerce, project management, or Finance.
• At least 3 years relevant experience in program finance and administration within Australia.
• Experience in accounts payable and accounts receivable functions.
• Strong analytical skills with problem-solving.

Responsibilities

• Verify payments in line with policies with complete documentation and approvals.
• Encode invoices and ensure payments are authorised and documented.
• Maintain and organise project financial records.
• Manage the NCP Finance inbox attending to queries about invoices, expense claims and reimbursements.
• Provide support with financial reconciliation, reporting, audits.

Skills

Analytical skills

Interpersonal skills

Organisational skills

Problem-solving

Diversity & inclusion

Education

Bachelor's degree in business, commerce, project management, or finance

Tools

Excel

Word

Microsoft 365

Job description

Job Description

The New Colombo Plan (NCP) plays a key role in supporting the Australian Government's objectives in building Asia capability. It aims to lift the Indo-Pacific capability and Asia literacy in Australia by supporting Australian undergraduates to undertake study, language learning and internships in the Indo-Pacific. The goal of NCP is NCP alumni contribute their skills, knowledge and networks to Australia's enduring engagement in the Indo-Pacific region. This is achieved through three complementary grants programs: the Scholarship Program, Mobility Program and Semester Program.

The NCP PSU is administered by Palladium on behalf of the Department of Foreign Affairs and Trade (DFAT) under the Australia Awards Global Support Mechanism (AAGSM). The AAGSM provides operational and technical support services to DFAT's International Education and Scholarships Branch, with two End of Investment Outcomes (EOIOs):

• EOIO 1 - Operational Support: High quality and efficient administrative and standard business support services provided to DFAT.
• EOIO 2: Technical Support: High quality, coherent, consistent and fit for purpose technical support services that also promote gender equality, disability and social inclusion outcomes throughout DFAT's international scholarship programs network.

The NCP Program Support Unit (NCP PSU) supports DFAT's New Colombo Plan Secretariat (NCS) with high-quality grant administration and management consistent with the principles of the Commonwealth Grant Rules and Principles. Support service delivery includes end-to-end grants cycle and funds management, as well as technical support in Monitoring, Evaluation and Learning (MEL), alumni engagement, communications, events management, business sector engagement and risk management.

About the Role

The role supports the Finance Manager in the delivery of efficient, compliant and well-controlled financial operations and contributes to the integrity of program financial systems.

The Finance and Administration Officer supports the achievement of EOIO 1 by providing high quality and efficient financial administrative and support services to NCP PSU.

The Finance and Administration Officer will support the management and administration of finances and financial accountability across the program including contributing to the financial management, grants disbursement and financial management reporting including Monthly Financial Reports and Audit Reports, as required.

Primary Responsibilities

Accurate and Efficient Program Finance Support

• Ensure all payments are verified in line with the policies and procedures with complete documentation and approvals.
• Encode invoices and verify the payment are all complete with the appropriate authorisations and documentation
• Maintain and organise project financial records.
• Manage the NCP Finance inbox attending to all queries appropriately including but not limited to invoices, expense claims, reimbursements, and other payments.
• Provide support with financial reconciliation, reporting, external and internal audits.

Support Scholarships and Mobility Grant Payments

• Prepare and process payments timely following the domestic, international and foreign currency ensuring accuracy and compliance in all stages.
• Ensure all weekly payments are accurately recorded into the relevant financial systems in a timely manner
• Prepare and process stipend payments including investigations, troubleshooting and recommendations for approval.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

About the Employer

Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world's leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.

About the Candidate

• Formal qualification or bachelor's degree in business, commerce, project management, or Finance;
• At least 3 years relevant experience in program finance and administration within Australia, preferably with the Australian Government or University sectors;
• Demonstrated experience in financial administration, including accounts payable and accounts receivable functions;
• Strong analytical skills with problem-solving;
• Excellent organisational and computer skills, particularly in Microsoft 365 applications, including Excel and Word;
• Excellent interpersonal skills;
• Commitment to diversity, equity, and inclusion, particularly within a cross-cultural environment.